AP & Payroll Analyst

Vaco has an immediate opportunity for an AP & Payroll Analyst in Jacksonville, Florida.  This is a direct hire role that sits fully onsite. Position Overview The AP & Payroll Analyst supports the organization’s financial operations by managing vendor payment activities, administering employee payroll, and performing routine cash reconciliations. This position is responsible for ensuring invoices are processed efficiently, payroll is completed accurately, and financial transactions are properly recorded and reconciled. The individual in this role will regularly analyze payment and cash activity to help maintain accurate financial records, support internal controls, and provide visibility into cash usage. Success in this role requires strong attention to detail, advanced spreadsheet capabilities, and the ability to work efficiently in a deadline-driven, high-volume environment. Core Responsibilities Payroll Administration Process weekly payroll for employees, verifying time reporting, benefit deductions, and applicable tax withholdings. Review and reconcile payroll-related accounts including retirement contributions, benefit deductions, and wage garnishments. Ensure payroll activities comply with federal and state labor regulations. Assist with preparation and distribution of year-end payroll documentation such as W-2 forms. Cash Management & Reconciliation Perform routine bank reconciliations, verifying that ACH payments, wires, checks, and other transactions are properly recorded. Assist with month-end accounting processes, including reconciling sub-ledgers to the general ledger. Monitor accounts payable data and cash activity to help forecast cash needs and identify opportunities for improved financial efficiency. Accounts Payable Operations Process and review vendor invoices in a high-volume environment, ensuring proper coding to the general ledger and appropriate cost centers. Prepare and distribute vendor payments through various methods including electronic transfers, wire payments, and checks. Maintain vendor records and supporting documentation such as W-9 forms and payment terms. Review vendor statements and address discrepancies or payment issues as they arise. Qualifications Bachelor’s degree in Accounting, Finance, or a related field, or equivalent hands-on accounting experience. Prior experience within the legal industry is beneficial but not required. Working knowledge of accounting practices, compliance standards, and financial controls. Strong numerical aptitude and analytical skills. Proficiency with Microsoft Office applications, particularly Excel and spreadsheet-based financial analysis. Ability to work with accounting systems and quickly adapt to new software platforms. High level of accuracy, organization, and confidentiality when handling financial data. Strong communication skills with the ability to collaborate effectively with internal teams and external contacts. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Created: 2026-03-11