Executive Assistant

The Executive Assistant (EA) Chief Operations Officer (COO) and Chief Human Resources Officer (CHRO) provides high-level administrative support, ensuring seamless coordination of daily operations, strategic initiatives, and confidential matters. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. ESSENTIAL FUNCTIONS: Administrative Support Manage the executives calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, presentations, reports, and other documents. Coordinate logistics for internal and external meetings, including agenda preparation and follow-up actions. Strategic Coordination Support Operational and HR leadership initiatives by tracking deliverables, deadlines, and progress. Assist in the preparation of materials for board meetings, executive briefings, and strategic planning sessions. Liaise with internal departments and external partners on behalf of the CHRO. Confidentiality & Communication Handle sensitive information with the utmost discretion and professionalism. Draft and manage communications on behalf of the COO and CHRO, ensuring alignment with organizational tone and priorities. Serve as a point of contact for internal and external stakeholders. Project & Event Management Coordinate special projects and initiatives, including leadership development programs, employee engagement efforts, and operational and people transformation activities. Organize and support events, such as recognition luncheons, training sessions, and executive retreats. Operational Excellence Maintain organized systems for tracking expenses, documents, and records. Monitor and manage incoming requests, ensuring timely responses and prioritization. Continuously seek opportunities to improve administrative processes and workflows. KNOWLEDGE, SKILLS & ABILITIES: Strong proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint). Excellent written and verbal communication skills. High level of professionalism, integrity, and confidentiality. Ability to work independently and collaboratively in a fast-paced environment. EDUCATION & EXPERIENCE: High School Diploma or Equivalent. Bachelors degree preferred. Proven experience as an executive assistant or in a similar role supporting senior leadership. PHYSICAL REQUIREMENTS: Occasional travel throughout Middle Tennessee area between clinic offices, administrative home office, and other satellite locations Occasional lifting required up to 25 lbs.

Created: 2026-03-12