Executive Assistant (Contract)

Executive Assistant (Contract) Airbus Commercial Aircraft is looking for an Executive Assistant (Contract) to support our LATAM & Caribbean Operations Team based in Miami, FL. As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and "helicopter view" collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making. This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus. In Miami you'll find the Airbus Latin America headquarters. A team of personnel providing sales, marketing, contracts, customer support and communications for the region's commercial aircraft, helicopters and space & defense divisions. Your Challenges: Executive Support & Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions. Logistics, Travel & Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders. Event & Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans. Stakeholder Coordination & Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines. Your Boarding Pass: Must be currently local to the Miami Metro area Ability to work in the US without current, or future, need of visa sponsorship/work authorization Education: High School diploma required. Minimum 4 years of international travel arrangements, event management, and document drafting. Minimum 4 years of data visualization & presentations (C-suite level charts/slide decks). Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization. Excellent verbal and written communication in English and Spanish (Required). Analytical & Digital: Proficient in Google Suite and MS Office. Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment. Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment. Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments. Preferred: Portuguese or French language fluency. Physical Requirements: Presence: 100% Onsite (Miami). Travel: Ability to travel independently and at short notice (approx. 25%). Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use. Lifting/Carrying documents or equipment up to 30lbs/14kgs. Mobility to navigate office and production areas, including sitting, standing, and squatting. PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits. This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America. Airbus Americas, Inc. Employment Type: Agency / Temporary Experience Level: Professional Remote Type: On-site Job Family: Administration / Documentation

Created: 2026-03-12