Administrative Coordinator 4

Job Number: AES-51432-3.4.26-TWThis position is located in the Office of Agricultural & Environmental Services - Horticulture Division, in Baton Rouge, Louisiana in East Baton Rouge Parish.The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace. Ready to make a meaningful impact on Louisiana's workforce and organizational culture? Join the Louisiana Department of Agriculture & Forestry as an Administrative Coordinator! This position will serve as Administrative Coordinator 4 to the Assistant Director of the Horticulture Commission with the Louisiana Department of Agriculture & Forestry. The Horticulture Commission provides for the prevention, control, and eradication of regulated and exotic crop pests or diseases endangering Louisiana's agricultural, horticultural, and apiary industries; ensures that products certified for export are in fact free from pest; and oversees the qualifications and practices of persons engaged in the green industry.Why Join Us?Contribute to a mission-driven organization that serves communities across LouisianaEnjoy competitive pay and excellent benefitsBe part of a collaborative, inclusive, and supportive teamCore Competencies:Accepting Direction- The ability to be open and willing to follow guidance or instructions.Following Policies and Procedures- The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.Thinking Critically- The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions. Preferred Competencies: Acting Decisively- The ability to make timely confident decisions using sound reason.Acting with Ethics and Integrity- The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.Communicating Effectively- The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.LDAF cares about the well-being of its employees! We offer a fully employer-funded Employee Assistance Program (EAP), providing valuable support and resources to help you and your household members thrive at work and at home. The EAP is also free for all members of your household.Three years of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:The incumbent routinely handles confidential files of horticulture licensee information. Must have strong interpersonal and communication skills as the position requires interaction and coordination with the Department administrators, industry executives, and various state associations relating to horticulture and quarantine matters and assists in the execution operational/administrative matters pertaining to the efficient operation of the programs. Supervision of this position is received from an Unclassified Assistant Director.Compiles adjudicatory cases from statewide investigations for violations that require possible adjudicatory action for the Horticulture Commission; consults with Director, Assistant Director, AES Attorney, and inspectors to build case files that are orderly and complete, including investigation and certified tracking records to be used in case of legal/adjudicatory action.Prepares legal documents such as compliance notices, call to hearing letters, subpoenas, stipulations, finding of fact letters, commission agendas and binding documents. Establishes and maintains files on all statewide hearing cases. Independently corresponds with the AES attorney on hearing cases and other state agencies on Commission matters.Oversees statewide horticulture licenses and permits and file data for the coordination of regulatory action pertaining to violations of the Louisiana Horticulture Commission throughout the state.Responsible for accurate and timely communicating with field inspectors/investigations, and adjudicatory cases.Establishes, implements, and revise (as necessary) the program's Standard Operating Procedures (SOP's). Conducts SOP training for all new employees.Oversees audits of continuing education for landscape architects.Functional supervisor over all administrative staff in the absence of the Administrative Program Specialist C.Independently serves as liaison for Horticulture and Quarantine Programs between the department, the regulated industry,and the public.Responsible for managing a program database for over 10,000 individual horticultural and nursery businesses in excess of seven hundred thousand ($700K) in annual revenue.Interprets the Louisiana Horticulture Law, Louisiana Horticulture Rules and Regulations and answers questions from industry and the public.Manages a statewide database, which includes Horticulture licensee information, licensee insurance information and continuing education to ensure all licensees are licensed, insured, and in compliance with the Louisiana Horticulture Commission Law.Responsible for the statewide LDAF Business App including but not limited to working closely with IT on solving technical issues, distributes any complaint reported through the App to the appropriate district in the state and provides technical assistance to citizens concerning navigation with the LDAF Business AppManages statewide electronic files concerning the horticulture commission meetings correspondence, exhibits, pleadings, etc.Maintains and keeps current the Division of Administration Boards and Commission websites for the Horticulture Commission, including minutes, agenda, reimbursements, and notices.Conducts SOP training for all new employees.Review fines to determine if they have been paid or neglected by the offenders. Type certified mail and return receipt cards and prepares return of service reports which are re-routed for hand delivery by inspectors. Brings files to the division's attorney for review.Compiles documents and prepare binders for Horticulture Commission members. Distributes case copies of all exhibit materials to each commission member during hearing.Compiles all applications for license reinstatement and documents for commission member review.Independently ensures meeting rooms are booked when future commission meetings are scheduled.Arranges the meeting rooms to accommodate the meeting including seating, microphones, recordings and other IT equipment, documents, drinks, etc.Maintains the enforcement action documents in a statewide database and ensure the documents are properly scanned and uploaded to the coinciding sections and enforcement files.Provides telephone support for the entire Department of Agriculture and Forestry by assisting callers to obtain additional or clarifying information daily.Disseminates calls to the appropriate division to the entire Department of Agriculture and takes messages and forwards call to voicemail when necessaryResponsible for gathering information on statewide complaints that are reported to the main LDAF office and disseminated to the appropriate district office in the state.Serve as reporter for the Horticulture Commission and prepare meeting agendas and meeting minutes to be distributed to commission members.Attends all meetings, including but not limited to commission meetings, public hearings, and committee meetings, and transcribe meeting minutes.Other duties as assigned.Functional Requirements: Reaching above shouldersProlonged sitting at workstationWalking and standing for extended periodsEnvironmental Factors:Exposed to dustPosition-Specific Details:Appointment Type:Full-time- this position may be filled by probation or by promotion of a classified employee of the Louisiana Department of Agriculture and Forestry serving with permanent status.Applicants who are not permanent employees of the Louisiana Department of Agriculture and Forestry will be required to serve a probationary period up to 24 months. Compensation: The salary offered will be determined based on qualifications and experience.How To Apply:No Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.For further information about this vacancy, contact:Tiffany Waddell- HR Analyst Louisiana Department of Agriculture & Forestry5825 Florida Blvd., Suite 1001Baton Rouge, LA 70806 The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.

Created: 2026-03-13