Administrative Assistant 2 (SG-15) Item#

Administrative Assistant 2 Duties Description Establish office procedures; design filing systems; implement policies and procedures; maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among executives, staff, other employees and the public. The Administrative Assistant 2 provides comprehensive human resources support including scheduling interviews, recruitment tracking, coordinating onboarding and offboarding, performance management tracking, maintenance of personnel files, responding to HR inquiries, and liaising with staffing and recruitment, employee benefits, time and attendance, and payroll. Additional duties include requesting equipment and supplies, submitting building management tickets, and other general administrative support for investment and operations staff. Minimum Qualifications High school diploma or high school equivalency diploma; and three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Additional Comments Preferred Qualifications/Knowledge, skills, and abilities: High ethical standards and commitment to the fiduciary responsibilities of a pension fund. Excellent communication and interpersonal skills; exhibits professionalism, tact and diplomacy at all times; thrives in a collaborative environment as a team player. Ability to support and provide guidance to multiple staff members. Strong written and oral communication skills. Ability to meet deadlines, work under supervision, and take a highly detail-oriented approach to work. Able to exhibit meaningful discretion and confidentiality when handling sensitive materials. Familiar with Microsoft Teams, ServiceNow, LinkedIn, SharePoint, Outlook, Word, Excel and Adobe. Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less. Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924. Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers. The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes: A state pension with vesting after five years' service Comprehensive medical, dental and vision insurance available to all employees and their dependents Flexible spending accounts for dependent and health care Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance Public Service Loan Forgiveness (PSLF) NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds Holiday and paid time off Shift and geographic pay differentials A committed continuous learning environment Informational Brown Bag sessions Wellness at Work Programs to promote employee health and wellness OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas And much more Some positions may require additional credentials or a background check to verify your identity.

Created: 2026-03-13