Administrative Technician (Housing)

Administrative Technician The City of Livermore is currently accepting applications to fill the Administrative Technician vacancy in the Housing & Human Services Division of the Community Development Department. If you possess knowledge of real estate and escrow practices and processes, we are looking for you! This position will be specifically involved with the City's Affordable Homeownership Program and will work with homebuyers, developers, and lenders. Under general supervision, provides a variety of technical duties and administrative support to a department or division's highly specialized program and/or projects; assists with program monitoring and evaluation; researches, gathers, and interprets data, including statistical data; conducts program outreach; performs inter-disciplinary policy-related research; and performs other duties as assigned. Positions in this classification perform complex, technical administrative work in support of one or more major programs/projects. Position incumbents have technical, highly specialized knowledge in federal, state, and local laws, procedures, ordinances, and other regulatory information of the program area to which assigned. Incumbents research issues, analyze, prepare written and verbal reports, and provide day-to-day program/project support. General supervision is provided by a program manager or division head. Work assignments may also be made by the department director. Supervision exercised is none. Examples of important and essential functions include: General program support functions Administrative functions Specialized program support functions Job related and essential qualifications include: Demonstrated knowledge of data collection methods, general functions and objectives of municipal government, program monitoring and evaluation methods, principles, practices, procedures, terminology, methodology, research techniques, laws, rules, and regulations pertaining to the program area to which assigned, community referral services and agencies, basic accounting techniques, contractual agreements as per program area to which assigned, modern office practices and procedures, proper English usage, spelling, grammar, punctuation and demonstrated proficiency, effective communication techniques, business letter writing formats, records maintenance, alphabetic and numeric filing systems, operation of modern office equipment, and personal computer operating systems and software applications. Demonstrated skills to interpret rules and regulations, track many details and keep a variety of projects moving forward at the same time, collect and organize data, operate a computer, analyze problems and develop solutions using initiative, tact, and good judgment, work independently and in a team, meet deadlines, remain flexible and adapt to changing conditions, handle a variety of projects/tasks simultaneously, ensure that service is positive, prompt, and accurate and follow-up is timely, work with individuals of varied ethnic, social, and economic backgrounds, respond to customer needs in a professional, creative, and courteous manner, organize and effectively manage office functions, effectively communicate, both verbally and in writing, read maps and plans, operate modern office equipment, maintain accurate up-to-date filing system, relate effectively with those contacted in the course of work, work with minimal supervision, research and organize information from various sources for report writing and/or problem solving, develop solutions within established guidelines, using initiative, tact, and good judgment, be flexible and adapt to changing conditions, utilize personal computers and computer software to perform word processing, spreadsheet, and specialized functions, and exemplify an enthusiastic, resourceful, and effective service attitude with the public, co-workers, and others who are contacted in the course of the work. Ability to learn, interpret, and apply City, department, and division rules, regulations, ordinances, policies, and practices; and effectively apply the required knowledge and skills in the daily performance of assigned duties. Experience, education, and training guidelines include: Two years of progressively responsible administrative program experience involving program conformance monitoring, research, report writing, and extensive public contact. Equivalent to graduation from high school, supplemented by college level courses in business administration, finance, real estate, economics, accounting, planning, or a related field. An associate of arts or science degree in a related field is desirable and may substitute for twelve months of the required experience. Any recent training, such as academic courses and certification programs which are relevant to this job classification. Certification: None. License: Certain positions may require the possession of a valid California Driver's license and satisfactory driving record as determined by the City. Other requirements include willingness and ability to work scheduled and emergency overtime; and attend meetings, workshops, and seminars during work and non-work hours. Special requirements include the mental and/or physical ability to work in a standard office environment; read fine print and computer monitors; converse in person and over the telephone; write and take notes; operate a computer and calculator; bend, stoop, stretch, and reach; attend numerous off site meetings at various locations throughout the day; and strength to safely lift and maneuver office supplies and equipment weighing up to 30 pounds.

Created: 2026-03-13