Administrative Assistant / Event Coodinator

Shannon Warner Events is looking for a full time Event Coordinator in the Los Angeles area to join our team! We are an entertainment event production company who work with a number of high profile clientele. We are seeking a highly skilled and organized Events Assistant to support the team and their daily operations. This role requires a proactive, highly detail-oriented, and adaptable individual who can handle a fast paced environment and wide range of tasks. Duties Include: Manage and coordinate the CEO's personal and business calendar, including scheduling appointments, weekly Zoom meetings and site visits Assist the events team with daily operations and functions of the department Make travel arrangements, including booking flights, hotels, transportation, and visas for both business and personal trips Attend meetings, take detailed notes, and distribute meeting summaries when needed Maintain an organized and efficient office space, ordering supplies as necessary Handle incoming and outgoing mail, packages, and deliveries Liaise between client and internal teams throughout all events Build vendor relations, communicate, schedule pick-up hours, and work with vendor to execute equipment requirements on-site Must be comfortable with extended periods of working on-site for events away from home during load in, event, load out Qualifications: 1-3 year experience in events and administrative assistant duties Located in Los Angeles; willing to commute to the office in-person in Studio City Proficiency in office software and tools, including Google Suites, Zoom and Microsoft Ability to handle multiple tasks and projects, and changing priorities Detail-oriented and proactive in problem-solving Excellent organizational and time-management skills Strong written and verbal communication skills

Created: 2026-03-13