Executive Personal Assistant

Executive / Personal Assistant to COO for Active Wear Co Beverly Hills, CA Hours: MondayFriday, 9:00 AM 5:00 PM Salary: Up to $100,000 DOE + benefits A fast-growing and dynamic activewear brand is seeking a highly organized, proactive Executive/Personal Assistant & Office Manager to support the Chief Operating Officer. This role will provide seamless administrative, operational, and personal support, ensuring the COOs professional and personal responsibilities run smoothly. The ideal candidate is polished, discreet, detail-oriented, and thrives in a fast-paced entrepreneurial environment. This is a wonderful opportunity for someone who enjoys wearing multiple hats and being a trusted right-hand support within a collaborative, team-oriented culture.This individual may also assist the CEO on occasion when their assistant is unavailable. We are seeking someone who is resourceful, solutions-oriented, and comfortable toggling between office support and occasional personal or household needs. The right person will be proactive, capable of connecting the dots quickly, and happy to jump in wherever needed. Seeking someone who has good tenure in each role (no job hopping)--- is seeking a good long term role. Key Responsibilities Manage and maintain the COOs complex professional calendar Schedule, prioritize, and coordinate meetings, events, and travel Prepare documents, correspondence, and meeting materials Maintain organized digital and physical records Serve as a liaison between the COO and internal/external stakeholders Coordinate personal travel including flights, hotels, ground transportation, and detailed itineraries Manage personal appointments including medical visits, family commitments, and social engagements Handle errands such as dry cleaning, returns, deliveries, and mail Assist with event planning for personal gatherings including dinners, birthdays, and celebrations Support personal shopping, gift purchasing and wrapping, and holiday cards Coordinate childrens schedules, school tours, extracurricular activities, and appointments Maintain personal documentation including insurance, travel documents, and visas Manage vehicle maintenance including servicing, car washes, and registrations Assist with light household coordination including vendors, maintenance appointments, and home organization as needed Oversee office kitchen supplies, groceries, and general restocking Coordinate office vendors including maintenance, technology, and facilities needs Manage office supplies inventory and ordering Handle incoming and outgoing mail and packages Help foster a positive office culture by coordinating team celebrations, birthdays, milestones, and events Qualifications Bachelors degree or equivalent experience preferred 2-4 years of Executive Assistant and/or Personal Assistant experience supporting a fast-paced principal Valid California drivers license and reliable personal vehicle Comfortable supporting occasional family-related needs and working around children Highly organized with the ability to manage multiple priorities simultaneously Discreet and professional with experience handling confidential information Excellent written and verbal communication skills Strong attention to detail and follow-through Tech-savvy with proficiency in Google Workspace, Microsoft Office, Slack, Asana, and calendar management tools Experience with event planning and vendor coordination Resourceful, adaptable, and solutions-oriented Nice to Have: Experience supporting founders or executives within fast-growing brands or startups Background in office management or household coordination for high-net-worth individuals

Created: 2026-03-13