Executive Assistant

This is a high-intensity, high-exposure Executive Assistant role supporting a senior executive in a fast-moving, multi-brand environment. You will be the executives right hand and first line of defense, operating with exceptional urgency, judgment, and polish. The position is fully onsite in West Hollywood and demands extreme discretion, unwavering reliability, and real-time responsiveness, including communication before and after standard office hours whenever the business requires it. The scope of this role is significantly more complex and at a larger scale than a traditional Executive Assistant position. The executive oversees a business that spans over seven product categories and is also deeply involved with an additional major brand. Their personal brand and growing public platform require multiple PR appearances each week and intricate coordination well beyond standard executive support. This role requires someone who has supported a founder or high-profile public figure/celebrity operating across multiple brands and businesses, with an extremely complex personal and professional schedule and high public visibility. Key Responsibilities Drive and oversee a highly complex, ever-shifting calendar across multiple brands, businesses, and personal commitments, orchestrating meetings, appointments, events, and PR appearances with precision and urgency. Own end-to-end domestic and international travel for business, personal, and press-related needs, including flights, accommodations, ground transportation, and detailed, contingency-ready itineraries. Act as the primary gatekeeper and point of contact for the executive, managing phone calls, emails, texts, and communication from multiple stakeholder groups (internal teams, partners, media/PR, and external collaborators) with absolute professionalism and sound judgment. Be fully comfortable with and highly responsive to time-sensitive text communication before and after traditional office hours, as needed, in support of a dynamic schedule and high public visibility. Coordinate and manage logistics for frequent PR appearances, interviews, events, and content opportunities tied to the executives personal brand and platform, ensuring seamless execution from scheduling through day-of support. Prepare, refine, and organize documents, presentations, talking points, and reports that are accurate, polished, and ready for high-level internal and external review. Lead meeting preparation end-to-end, including agendas, materials, logistics, note-taking, and tight follow-through on action items across multiple workstreams and business initiatives. Protect confidentiality at all times and handle highly sensitive business, brand, and personal information with impeccable discretion. Provide select personal and logistical support to remove friction from the executives day, ensuring that both personal and professional priorities move forward without interruption. Qualifications Proven experience as an Executive Assistant or in a high-level administrative support capacity, operating at a fast pace and under pressure. Experience supporting a founder, principal, or high-profile public figure/celebrity who is involved with multiple brands or businesses and maintains an extremely complex, highly public schedule. Willingness and ability to travel as needed to support the executives schedule, PR commitments, and business priorities. Genuine comfort with being contacted via text before and after office hours and responding quickly when the role demands it. Exceptional organizational discipline with relentless attention to detail, accuracy, and follow-through across concurrent projects, calendars, and stakeholders. Demonstrated ability to triage, prioritize, and execute multiple competing tasks in a demanding, fast-paced environment with frequent last-minute changes. Polished, professional communication skillsboth written and verbalwith the confidence to interface at senior levels and with external partners, media/PR, and high-profile counterparts. A high degree of discretion, maturity, and professionalism in every interaction, especially given the executives public profile and visibility. Ability and commitment to work fully onsite in West Hollywood / Los Angeles. If you are a relentless, resourceful, and detail-obsessed Executive Assistant who thrives in a high-pressure, dynamic environment, has successfully supported a founder or public figure across multiple brands, and can deliver uncompromising, high-touch support, this role offers a competitive salary and the opportunity to work in close partnership with a senior leader on a daily basis.

Created: 2026-03-13