Senior Executive Assistant

Senior Executive Assistant This role offers the opportunity to provide high-level executive support to a prominent leader, managing complex schedules, initiatives, and communications across multiple priorities. The Senior Executive Assistant will serve as a strategic partner, ensuring seamless operations, enabling focus on mission-critical projects, and supporting high-impact initiatives in a fast-paced, dynamic environment. You will oversee calendar management, project logistics, travel arrangements, and correspondence while liaising with internal teams and external partners. This position requires exceptional organizational, communication, and problem-solving skills, as well as discretion and executive presence. The environment is collaborative, mission-driven, and innovation-focused, providing exposure to influential initiatives and leaders in technology, AI, and societal impact. Remote flexibility is offered, with a preference for in-person collaboration in the San Francisco Bay Area. Accountabilities: Manage complex executive schedules, meetings, and travel logistics, ensuring accuracy, timeliness, and alignment with priorities. Act as a gatekeeper and triage point for incoming requests, communications, and strategic priorities. Draft, edit, and send correspondence, reports, and briefing materials on behalf of the executive. Maintain and update CRM systems, tracking contacts, communications, and follow-ups. Coordinate and oversee projects, media appearances, and events, ensuring smooth execution and post-event follow-up. Partner with executive leadership to maintain focus on key initiatives, monitor progress, and unblock priorities. Provide coverage for executive office team members when needed and support cross-departmental collaboration. Requirements: 5+ years of experience as a Senior Executive Assistant, Senior Project Manager, or Chief of Staff supporting C-level executives. Proven ability to manage multiple complex priorities in a fast-paced, dynamic environment. Strong organizational, project management, and multitasking skills. Excellent written and verbal communication with executive presence and the ability to draft in a leader's voice. Proficiency with software systems including Google Workspace, Slack, Hubspot, and Asana. High emotional intelligence, problem-solving ability, and proactive initiative. Comfortable with ambiguity and able to adapt creatively to evolving challenges. Availability during Pacific Coast working hours with flexibility for high-priority needs. Benefits: Competitive salary range: $100,000$120,000, based on experience and seniority. Comprehensive medical, dental, and vision coverage (99100% employer-paid premiums). 401(k) plan with 4% match for U.S.-based employees. Unlimited paid time off with a recommended minimum of three weeks per year. Flexible working hours and remote work options, with some in-person collaboration preferred. Participation in team retreats and mission-driven projects. Dynamic and collaborative environment providing exposure to high-impact initiatives and leaders.

Created: 2026-03-13