Part-Time Department Secretary - Human Resources ...

Job Title: Department Secretary Salary: $23.89 - $29.04 Hourly Location: Los Alamitos City Hall Job Type: Part-Time Job Number: 2026-07 Department: Administration Opening Date: 02/25/2026 Description Application Filing Period Information: This recruitment is Open Until Filled. Interested applicants are encouraged to apply as soon as possible. Please note that the application filing period for this recruitment may close, at any time without notice, once a sufficient number of qualified applications have been received. The first review of applications is anticipated to take place on Wednesday, March 11, 2026. Salary Range: $23.89 to $29.04 per hour. Starting salary will be based on experience and education. The position serves as support to the Human Resources Department, and performs a variety of secretarial and clerical duties that require the use of standard office machines including computer equipment, and performs related duties as assigned. This position requires a high degree of independence, initiative and flexibility. Ability to take shorthand is desirable. The Department Secretary supports the Administrative Services Department, with the focus in Human Resources which requires telephone skills, typing, computer operation, duplicating and filing. Assisting both Human Resources and the City Manager Office. Examples Of Duties Under the direction of the Department Director, the Department Secretary is required to perform the following essential job functions: General secretarial support to department staff, typing a variety of complex forms, reports, letters, agendas, minutes, ordinances, contracts and prepares and edits correspondence; Review and collect department applications and fees; Schedule appointments, maintains departmental calendar and arranges conferences, meetings and travel arrangements; Screens calls, visitors and mail; Answers inquiries regarding departmental procedure; Maintains departmental filing systems, compiles data and writes comprehensive reports and correspondence; Adheres to City and departmental policies and procedures; At times the Department Secretary will be required to show discretion in handling sensitive and confidential information. The position requires a high degree of independence, initiative and flexibility. Typical Qualifications Desirable Knowledge, Skills And Abilities: Knowledge of modern office practices, procedures and techniques, including: Modern office equipment. Correct English usage, grammar, spelling and punctuation; The ability to perform the following: effective writing skills; effective public relations skills; basic math skills; Windows based computer software for work processing and/or spreadsheet; Organization, responsible typing, secretarial, receptionist and clerical work involving the use of independent judgment; Interpret and apply policies, laws and rules and regulations; Prepare reports with accuracy and speed; Meet the public tactfully and courteously and answer routine policy questions in person and over the telephone; Establish and maintain cooperative work relationships; Basic functions and organization of municipal government; Promote the City's policy of outstanding customer service. Desirable Experience And Training: Graduation from high school is required, supplemented by courses in computers, typing and office practices. City municipal government experience, particularly in the areas of Administration and Human Resources. A typical combination is three (3) years of increasingly responsible secretarial/administrative support experience. Word processing experience is required. Municipal government experience is preferred. Supplemental Information Selection Procedure: Those candidates with the most relevant qualifications will be invited to participate in an oral interview to evaluate training, experience, and personal qualifications. The City of Los Alamitos is an Equal Opportunity Employer and does not Discriminate on the basis of Race/Color, National Origin, Sex, Religion, Age or Disability Status in employment or the Provision of Service. Deferred Compensation (Retirement Plan): The City contributes (3.75%) of your gross salary and withholds (3.75%) of your gross salary per pay period for total of (7.5%) of your salary that is deposited into a tax-deferred retirement savings plan that can be withdrawn and used upon separation from the City or saved and invested towards future retirement. Paid Sick Leave: After (30) days of employment, will accrue one (1) hour of sick leave for every (30) hours worked, and you can use up to (40) hours or (5 days) of paid sick leave in one year. Employee Assistance Program (EAP): EAP is a voluntary and confidential service to employees who need help managing personal difficulties or life challenges. Health Benefits: Please note that part-time positions are not eligible for City-paid health benefits (i.e. medical, dental, vision, life insurance). Part-time employment with the City is At-Will and is based on continued program needs. No guarantees are made related to hours.

Created: 2026-03-13