Administrative Assistant

Administrative Assistant Dewberry is currently seeking a detail-oriented Administrative Assistant to support the Transportation Business Unit in Owings Mills, Maryland. The individual selected for this role will report directly to the Deputy Business Unit Manager and Department Managers to support the function and operation of approximately 30 professionals. While this role requires in-person work from the Owings Mills, MD office, telework/remote work is available and will be discussed with the applicant. Work responsibilities will be diverse, require strong communication and collaboration skills, and will include functions such as project account set-up, financial report creation, submission of progress reports and invoices, proofreading, project document support, and overall office administration. Specific responsibilities expected and qualifications of the applicant are outlined below. Responsibilities Administrative: Handle sensitive information with complete discretion File and archive both electronic and hard copy project-related documents Order office and breakroom supplies Receive and distribute incoming mail, prepare and package outgoing mail, including project related correspondence and deliverables Create and distribute meeting invitations and event coordination (arrange food and beverage services) Assist with travel arrangements and event registrations Track proposals and change orders using internal software Other administrative duties as required Financial: Coordinate with the accounting team to prepare and compile invoices Assist with financial management including contract and project set up, tracking contract and project budgets, reviews, and project close-out requests Coordinate with subconsultants and joint-venture partners to confirm timely invoice submissions. Track outstanding invoices and payment status Assist project managers with progress reports, project reallocation request letters, invoices and payment applications Process subconsultant agreements and invoices Generate and distribute standardized financial reports (monthly, quarterly, or as needed) Required Skills & Required Experience Bachelor's degree preferred Minimum of 6 years of bookkeeping/accounting experience required Expert level knowledge of Microsoft Office products including MS Word, MS Excel, MS PowerPoint, MS Outlook and Adobe Acrobat required Strong mathematical skills for accounting and financial reporting is required Maryland Notary license is desired Experience working with Engineering or Architectural firm(s) is desired. Experience with Maryland Department of Transportation Modals would be a benefit. Must possess the ability to create improved work efficiencies through application of technology Must be service oriented and flexible with a "can do" attitude Must be able to organize and prioritize workload as needed to meet schedules Must be proactive, take initiative, and retain information to complete repeated actions on a regular basis The salary range for this position is $62,038 - $79,763. #LI-BS1 At this time, Dewberry will not sponsor a new applicant for work authorization. Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation. Recipients of an offer of employment from Dewberry will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local laws.

Created: 2026-03-13