Logistics Coordinator

Launched in 2000, Eight Eleven Group committed to 100% organic growth, exclusively promoting from within, while always keeping culture and growth opportunity at the forefront of the business model. What began as a two-person Indianapolis startup, Eight Eleven Group has rapidly expanded to become a market-leading organization within one of the fastest growing industries today: Consulting and Professional Services. In 2012, Medasource was established to provide human capital solutions across the Healthcare spectrum focusing in the Industries of Technology, Revenue Cycle Management, Pharmaceuticals, Governments Services, and Provider Solutions. Our team takes a consultative, solution-driven approach with Fortune 500 and enterprise non-profit clients to help them deliver and execute complex capital and operational projects. We are not just in the business of professional services - we are in the business of making a meaningful and authentic impact both internally with our high-performing team and externally with our clients and consultants. PROJECT LOGISTICS Make travel arrangements for all project operations Reserve large room blocks and negotiates rates with hotels Maintain constant communication with hotel representatives regarding rooming lists, arrival times, and any necessary changes Reserve rental cars and maintain communication with Enterprise, National and AVIS representatives Book consultant flights as needed Create and mail badges for consultants as needed Work with Project Manager to organize and maintain hotel rooming lists and carpool lists throughout onboarding and during project Sit on client calls with AEs to best understand project logistics Travel to projects as needed for project preparation and consultant orientations GENERAL LOGISTICS Work directly with AEs and recruiters on staff augmentation roles requiring travel for consultants Reserve flights, hotels, rental cars Provide expense cost estimates for SOWs and Proposals Manage Zendesk ticket queue for AE/Recruiter travel requests LOGISTICS ORGANIZATION Streamline travel request process to ensure accurate and timely reservations Facilitate process improvement on all fronts, aid in organization, streamlining processes, communication, etc. Research tools for streamlining PMO processes. Act as a liaison between AEs, Recruiters, consultants, accounting, etc. Reconcile credit card reports for logistics expenditure on a weekly basis ONBOARDING (Only support for large projects or additional overflow support) Onboard consultants for projects from start to finish Launch background + drug/medical screenings Issue all tax forms and other paperwork Compile vaccination records and organize all medical screenings within employee files Update employee files Maintain communication with consultants throughout onboarding process

Created: 2026-03-13