Executive Assistant

An AI-driven company for agentic software development, is seeking a highly organized, proactive, and entrepreneurial Executive Assistant to serve as the strategic right-hand to their CEO, with occasional support for our CTO. This individual will play a crucial role in managing complex operations, supporting the companys rapid growth, and ensuring seamless execution across both internal and external priorities. This is a dynamic, high-impact position for someone who thrives in fast-paced, entrepreneurial environments. The ideal candidate is detail-oriented, adaptable, proactive, collaborative, and driven to excel alongside our growing team of 45 professionals, which is scaling to 100+ this year. Responsibilities: - Support office setup, move-ins, and space changes with office manager - Coordinate company offsites, team events, and internal communications - Maintain and update organization-wide documentation, including contact directories, team birthdays, and employee bios - Own and manage updates to the CEOs Notion workspace and company knowledge systems - Support operational coordination with team members, including the Ops Lead and VP of Operations Executive Support - Manage calendars and travel coordination for the CEO and occasionally CTO, for internal meetings, conferences, events, speaking engagements, and investor meetings, protecting focused work blocks - Prioritize scheduling requests and resolve conflicts proactively with strategic thinking, with the CEOs priorities top of mind - Prepare detailed materials and briefing documents for internal and external meetings - Record meeting notes and action items, and track follow-ups, using tools like Gong and Fireflies for automated note-taking - Serve as a trusted gatekeeper and communication liaison for executive priorities - Track and process expense reports and reimbursements efficiently -Take ownership of ad-hoc strategic projects and initiatives - Support event planning, including business dinners, conferences, and fundraising events - Provide occasional light personal administrative support, such as gift purchasing and personal errands - Handle comprehensive inbox triage and draft/coordinate email responses when appropriate - Coordinate and assist with board meeting logistics - Maintain CRM hygiene and relationship management for executive networks Qualifications - 8+ years in an EA role -Longevity as EA for founder or CEO in a software development/AI/large tech company in a hyper growth/startup environment - Experience working in a corporate environment in an office of 50+ employees - Experience with Series B or growth-stage companies - Extremely organized, accountable, and skilled at managing multiple competing priorities -Tech-savvy with proficiency in Slack, Notion, Ramp, and AI tools - Comfortable with ambiguity, autonomy, and wearing multiple hats in a startup environment

Created: 2026-03-13