Management Analyst

Salary: $7,089.00 - $8,617.00 Monthly Location : San Marino, CA Job Type: Full-Time Job Number: PPWMA26 Department: Parks & Public Works Opening Date: 03/10/2026 Closing Date: 4/1/2026 11:59 PM Pacific Welcome This recruitment is subject to close without advance notice.Filing Deadline: April 1, 2026Interview Dates: Week of April 13, 2026Finalist Interview Dates: Week of April 16, 2026 Competitive Wages: 4% COLA increase effective July 1, 2026 The City of San Marino has a full-time Management Analyst position available in the Public Works Department. If you are interested in joining a team that is motivated by public service, apply today! Situated 12 miles from the majestic foothill mountains, the beautiful City of San Marino, California, with a population of approximately 13,000 is located northeast of Los Angeles in the San Gabriel Valley. Incorporated in 1913, San Marino is primarily a residential community known for expansive properties surrounded by beautiful gardens, wide streets, well- maintained parkways, and top- performing schools. A city of 3.75 square miles, the City is home to numerous recreational and cultural opportunities that complement all interests. Residents and visitors enjoy hiking in the foothill mountains, exhibits at The Huntington Library, Art Museum, and Botanical Gardens, historical culture and art galleries at the Old Mill (El Molino Viejo), and recreational activities at the historic Lacy Park. Other recreational activities include shopping and dining in the delightful business districts along Mission Street and Huntington Drive. With a focus on resident services and community engagement, the City of San Marino is recognized for its police and fire services, library, parks and community amenities, and planning and zoning that maintain the community's high-quality residential character. GENERAL DESCRIPTION Under administrative direction, the Management Analyst is responsible to perform a wide variety of complex administrative and analytical support for a department or division; participate in assigned administrative processes, operations, procedures, and programs; perform research, prepare financial data and statistical information in support of managerial functions; and provide information and assistance to the public regarding the assigned programs and services. DISTINGUISHING CHARACTERISTICS The Management Analyst receives directions from the department head of the assigned department and may exercise technical and functional supervision over support and technical staff. Employee receives only occasional instruction or assistance as new or unusual situations arise and is fully aware of the work unit. Essential Functions The duties, skills, and demands described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties Conduct or direct assigned projects or program activities; perform research and statistical analysis; collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare and present reports of findings which interpret data and identify alternatives; make and justify recommendations as to appropriate action. Act as project manager to include responsibility to plan, organize, coordinate and delegate all aspects of one or more projects, including definition, design and implementation; Create long- and short-term plans, including setting targets for milestones and adhering to deadlines; delegate project tasks; make effective decisions when presented with multiple options for how to progress with the project; serve as a point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy. Provide assistance to department management, other City personnel, and the public regarding administrative, fiscal, or operational issues, policies, or procedures. Develop and implement processes and procedures for improving organizational effectiveness; develop measures for evaluating departmental accomplishments. Develop RFP's, RFQ's, proposals and forecasts. Participate in the development of department goals and objectives; participate in the development of the department budget and in budget administration; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements. Assist in the drafting and implementation of City policies and procedures; compile information and prepare manuals, documents, resolutions, or publications relating to administrative, fiscal, or operational issues. Prepare comprehensive technical records and reports pertaining to assigned areas of responsibility; conduct research and comprehensive data collection efforts to support analysis; Prepare detailed and comprehensive written reports. Performs other duties as assigned. Qualifications KNOWLEDGE, SKILLS AND DEMANDS Knowledge of: Principles and practices of grants management. Applicable federal, state and local laws, ordinances and regulations pertaining to local government operations. Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations. Principles and practices of research techniques and statistical analyses, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. Social, political and environmental issues influencing program administration. Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics. Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. Skills and Demands: Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities in assigned area of responsibility; prepare clear and concise administrative reports. Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures. Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions. Use time effectively and efficiently to maximize work assignments. Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. Show interest and understand the needs, expectations, and circumstances of internal and external customers. Develop and maintain working relationships. Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. Maintain emotional stability and self-control under pressure, challenge, or adversity. EDUCATION AND EXPERIENCE Education Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field. Experience Two (2) years of increasingly responsible analytical or administrative experience in municipal government. Licenses/Certificates Possession of a valid California Class C driver's license with a satisfactory driving record. PRINCIPLE VALUES The city maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to: Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior. Support and appreciate the diverse backgrounds and cultures of the City's workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging. Demonstrate an ability to respond positively and adapt to changes in the workplace. Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community. Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands and work environment described are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walks up and down stairs. Work Environment: Employee generally works 95% indoors and 5% outdoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling. This information is available in an alternative format by request to (626) 300-0780. The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Supplemental Information Cover Letter and Resume Required RETIREMENT - PERS CalPERS 2% @ 60 (Classic Members) or CalPERS 2% @ 62 (New members). The employee pays the full employee portion of the retirement contribution, and the City does not participate in Social Security. SOCIAL SECURITY No contributions are paid by the City or employee into Social Security MEDICARE 1.45% of salary paid by the City and 1.45% by the employee VACATION LEAVE The City provides full time and probationary employees with 90 hours of annual vacation accrual, increasing up to 180 hours based on years of service. Please refer to the San Marino CEA Memorandum of Understanding for vacation accrual formula. SICK LEAVE Employees receive 96 hours of sick leave per year, maximum accrual of up to 240 hours. HEALTH COVERAGE Effective July 1, 2024- June 30, 2027, the costs for all medical, dental, vision, basic life insurance, short-term and long-term disability plans shall be fully funded by the City for the Los Angeles County region of medical coverage. In the event that the "FFBP" fails to cover the actual costs, the individual employee shall pay the difference. MEDICAL INSURANCE The City participates in the CalPERS health benefit program for medical plans: Anthem Blue Cross, Blue Shield, Health Net, Kaiser, PERS Gold, PERS Plantinum, UnitedHealthcare. DENTAL INSURANCE Delta Dental PPO or DeltaCare HMO coverage VISION INSURANCE Ameritas/VSP LONG TERM DISABILITY & SHORT TERM DISABILITY Benefits equal 60% of employee's base salary for qualified periods LIFE INSURANCE $50,000 Basic Life Insurance - Lincoln Financial Group Up to $500,0000 Voluntary Life Insurance with Humana 457b TAX-DEFERRED COMPENSATION Income may be deferred on a pre-tax and/or post-tax basis through TIAA based on IRS Regulations. The City will match up to $100 per month towards the employer-sponsored tax-savings retirement plan. SUPPLEMENTAL INSURANCE PROGRAMS The City provides access to supplemental insurance programs currently administered through American Fidelity EMPLOYEE ASSISTANCE PROGRAM EAP services designed to help manage life's challenges. Free counseling sessions, legal and financial consultation, discounts, and referrals. HOLIDAYS - 12 DAYS ANNUALLY New Year's Day Martin Luther King Jr. Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Friday following Thanksgiving Day Christmas Eve Christmas Day New Year's Eve FLOATING HOLIDAYS 1 Floating holiday per year LONGEVITY PAY Longevity Pay compensation after 10 consecutive years of full-time years of service with the City of San Marino. - 10 Yrs of Service- 2% of base salary per month - 15 Yrs of Service- 4% of base salary per month - 20 Yrs of Service- 6% of base salary per month

Created: 2026-03-13