ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 53187 Closing Date: 03/05/2026 Agency: Department of Public Health Class Title: ADMIN ASSISTANT I - 00501 Office: Assistant Director's Office Division: Regional Health Services Posting ID: 06-26-0120 / 53187 Posted: 02/19/2026 - 03/05/2026 Skill Option: None Bilingual Option: None Salary: Anticipated Starting Salary $5,637 /month; Full Range $5,637-$8,026/month Job Type: Salaried Category: Full Time County: Williamson Number of Vacancies: 1 Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Public Health is seeking a highly motivated individual to be a lead worker and perform complex, confidential, specialized administrative, secretarial and office support duties, record and document processing, exercising independent judgment, for the Office of Immunizations, Emergency Medical Services and back up to the Administrative Law Judge. Performs specialized assignments keyboarding correspondence, forms and reports. Benefits Statement As a State of Illinois Employee, you will receive a robust benefit package that includes the following: Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position) Competitive Group Insurance benefits including health, life, dental and vision plans. Pension plan through the State Employees Retirement System Deferred Compensation Program - voluntary supplemental retirement plan Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP) 10-25 days of paid vacation time annually (10 days for first year of state employment) 12 paid sick days annually which carryover year to year 3 paid personal business days per calendar year (pro-rated dependent on start date) 13-14 paid holidays per year 12 weeks of paid parental leave Employee Assistance Program and/or mental health resourcesThese are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: .aspx Essential Functions Serves as a designated lead worker of lower level support staff engaged in complex, specialized clerical and paraprofessional/technical work. Assists Regional Health Officer with management of the regional office. Serves as LAN Administrator for the regional office PC network. Directs and coordinates regional personnel transactions with Central Office for employee job and benefits including new employee orientation and annual and/or periodic staff benefits training. Makes the administrative arrangements for Long-Term Care hearings. Directs and coordinates the control, assignment, maintenance and inventory of all regional property, equipment, including regional vehicles, supplies, telecommunication system and building maintenance. Performs other duties as required as assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program. Preferred Qualifications One (1) year experience communicating both verbally and in writing. One (1) year experience with personnel policies. One (1) year experience serving as lead worker. One (1) year experience with Microsoft Programs (i.e. Word, Excel, Powerpoint, etc.) One (1) year experience monitoring deadlines for projects or reports. About the Agency The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury. Work Hours: Monday- Friday 8:30am to 5:00pm Headquarter Location: 2309 W Main St, Marion, Illinois, 62959 Work County: Williamson Agency Contact: DPH.HRRecruiter@ Posting Group: Office & Administrative Support; Health Services This position DOES NOT contain Specialized Skills (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the Apply button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on - click Application Procedures in the footer of every page of the website. The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@ systems@

Created: 2026-03-13