Executive Assistant - Controller / Firm Administrator

Job Description Job Description Law Firm | Full-Time | On-Site Salary: Approximately $65,000 annually A well-established law firm is seeking a highly organized and detail-oriented Executive Assistant to provide direct support to the firm's Controller and Firm Administrator (single leadership role). This position functions in a dual capacity , combining executive-level administrative support with hands-on accounting and HR responsibilities . This is an excellent opportunity for a professional who enjoys variety, works well with sensitive information, and thrives in a structured, professional services environment. Key ResponsibilitiesProvide executive and administrative support to the Controller/Firm AdministratorAssist with billing, invoicing, expense tracking, and basic accounting functionsSupport monthly reporting, account reconciliation, and financial documentationAssist with HR functions including onboarding, payroll coordination, benefits support, and employee recordsPrepare correspondence, reports, and internal documentationManage calendars, meetings, and follow up on action itemsMaintain strict confidentiality of financial and personnel information Qualifications3+ years of experience as an Executive Assistant, Administrative Assistant, or in accounting/HR supportStrong working knowledge of basic accounting principlesPrior exposure to HR or payroll-related responsibilitiesExcellent organizational, communication, and time-management skillsProfessional demeanor with a high level of discretion Technical SkillsProficiency in Microsoft Office (Outlook, Word, Excel required)Experience with accounting, billing, or HRIS systems preferred Compensation & BenefitsSalary approximately $65,000 , depending on experienceComprehensive benefits package Company Description Since the early 1990s, Personnel Management Solutions, Inc.'s recruiting specialists have been a valuable resource to many different companies in various industries throughout the Midwest and Florida. Although much of our expertise is within law firms and the law departments of major corporations, as well as having a strong presence within the medical field, we have also served accounting and architectural firms, automotive and manufacturing companies, non-profit organizations, property management, and many other industries. Company Description Since the early 1990s, Personnel Management Solutions, Inc.'s recruiting specialists have been a valuable resource to many different companies in various industries throughout the Midwest and Florida. Although much of our expertise is within law firms and the law departments of major corporations, as well as having a strong presence within the medical field, we have also served accounting and architectural firms, automotive and manufacturing companies, non-profit organizations, property management, and many other industries.

Created: 2026-03-14