Executive Assistant

Immediate Need: Executive Assistant at Prestigious Financial Firm (NYC | Hybrid) A fast?paced, prestigious financial firm is looking for a polished, proactive Executive Assistant to support senior leadership across global teams. This role is ideal for a strong EA who acts as a true partner, enjoys supporting the HR department, is involved in training and development initiatives, and has experience coordinating events. The firm offers a great culture, collaborative environment, and long?term growth. Responsibilities Manage complex calendars, meetings, and executive communications across multiple time zones Coordinate global travel, itineraries, and last?minute changes Provide comprehensive administrative support to senior executives and global teams Partner with the HR department, supporting onboarding, training, and development initiatives Coordinate internal events, off?sites, and firm?wide programs Handle highly confidential information with professionalism and discretion Prepare and edit documents, presentations, and meeting materials Reconcile expense reports and maintain accurate records Assist with special projects and provide backup support to the administrative team Requirements 47 years of Executive Assistant experience, ideally within financial services Bachelors degree required Strong Executive Assistant background with some event coordination experience Exceptional organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage shifting priorities and perform under pressure High integrity, sound judgment, and comfort handling sensitive information Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Proactive, flexible, and team?oriented mindset

Created: 2026-03-14