Data Entry Specialist

Objective: Provide administrative and data entry support to the Transportation Department, ensuring accuracy, organization, and efficiency in handling client records and financial transactions. Description: The Data Entry Specialist - Administrative Assistant is responsible for managing electronic filing, client account setup, document processing, and administrative support tasks. This role requires attention to detail, organizational skills, and the ability to work in a fast-paced environment. Essential Functions: 1. Electronically file documents in client accounts. 2. Set up new clients in company software. 3. Submit forms to contract companies for collections. 4. Maintain accurate and up-to-date client information 5. Organize, set up, maintain, and update projects. 6. Work on multiple projects simultaneously. 7. Assist in collecting payments and creating invoices. 8. Research changes in standards and clearly communicate findings to the supervisor. 9. Assist with revisions and updates of departmental manuals/materials. 10. Perform administrative tasks such as scanning, copying, filing, and data entry. 11. Perform miscellaneous duties assigned by the supervisor. Competencies: 1. Strong attention to detail. 2. Ability to multitask and manage time effectively. 3. Proficiency in Microsoft Office applications (preferred). 4. Strong communication and organizational skills. 5. Ability to work both independently and as part of a team. 6. Professional demeanor and positive attitude. 7. Ability to quickly learn and use in-house software. Supervisory Responsibility This position has no supervision responsibilities. He or she will have the Transportation Accounting Group Supervisor as the supervisor. Position Expectations & Work Environment This is a full-time hourly non-exempt position. While performing the duties of this job, the employee works normal office hours. Some weeks over 40 hours will be required. Location & Travel Based in Springfield, MO, but also serve employees in all Abacus! physical locations and those working remotely. Required Education & Experience • High school diploma or GED (required). • Some college experience (beneficial but not required). • Administrative experience preferred. • Must be able to pass a CJIS background check. • Experience using the internet and performing data entry. Physical Demands The physical demands described are representative of those necessary for an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description does not list all the duties of the job. You may be asked to perform other assignments and duties. You will be evaluated in part based on your performance of the tasks listed in this job description. Abacus!, one of the fastest growing firms in the regional area, is wholly dedicated to helping our clients achieve their financial objectives while also allowing our employees to reach their greatest potential. Our team of Abacus Professionals provide a distinctive level of service in tax, audit, accounting, and business consulting. Our passion for our clients and employees is the driving force behind all our work and the reason we are recognized as an entrepreneurial leader. Your Abacus Experience: You'll find that things are distinctively different here at Abacus, and we're proud of it. We center on one key component: people. We foster an environment of growth, trust, and confidence and you'll see it in daily interactions, hear it regular conversations, and live it as part of our Abacus Culture. Our Award-Winning Firm: We're proud to be recognized by local, regional, and national organizations for our distinctive culture, great work environment, and our focus on ethics, quality and economic impact. Abacus' distinctions include: 1. Inside Public Accounting's Top 300 Firm in the U.S. #280 - 2024, 2025 2. An Inside Public Accounting's Fastest Growing Firm in the U.S. - 2024 3. Accounting Today's No. 16 Fastest-Growing Firm in the U.S. - 2024 4. An Accounting Today's Top Regional Leader in the Midwest - 2023, 2024 5. Inside Public Accounting's Best of the Best Firms - 2023 6. A Biz 417's Best Place to Work - 2021, 2022, 2023, 2024, 2025 7. An Accounting Today's Top 100 Best Firms to Work For - 2009, 2010, 2020 8. 2021 Better Business Bureau Torch Award Recipient - highlighting ethics and quality 9. Finalist for Springfield Business Journal's Economic Impact Awards - 2021, 2023Website: AbacusPro.com Abacus! is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.

Created: 2026-03-14