School Secretary

Primary Function: To assist the administrative team providing secretarial support as needed. Organizational Relationship: Reports directly to the Principal and/or Office Manager Performance Responsibilities: Greets visitors; ensures sign-in and distributes visitor ID tags, prep meeting rooms and advise staff Primary manager of security buzzer system and Main Office camera monitor Answers phones Distribute mail Assist w/daily arrival/dismissal of students, maintain bus company information in Realtime Assign parking based on Principal's direction Maintain Documents; school phone list, BOE list, Current Livingston Staff Assist in marking/tracking student absences on class list and communicating coverage changes throughout the day, update the class list and share via email daily. Enter student attendance in Realtime. Schedule interviews (non certified staff) as directed by principal, conduct reference checks (non-certified staff), distribute paperwork to the Business Office, assist as needed to prepare/distribute staff arrival/departure notice Maintain 1:1 aide assignment log Type and mail: student attendance letters Assist in printing and mailing of progress reports Organize, type and maintain/return records for disenrolled/graduated students Respond to requests and referrals; maintain a log Maintains Fire Drill log/Update Fire drill attendance lists Professional Responsibilities: Meetings: Monthly Staff Meetings Secretarial meetings Policies, Procedures, Evaluation: Comply with all policies and procedures of Spectrum360. Administrative directives Comply with confidentiality Qualifications: School Experience Strongly Preferred Minimum three years’ experience in general or school office HS diploma/Secretarial training Computer skills Minimum three years’ experience in general or school office Required criminal history background check and proof of U.S. citizenship or legal resident alien status Experience with Google Documents, Sheets, Slides, etc. Strong analytical, communication, and problem-solving skills Excellent data input, punctuality, task completion, and willingness to work cooperatively with fellow staff members Ability to learn computer programs quickly Ability to maintain confidentiality as required and appropriate Ability to multi-task and think flexibly in a fast moving, deadline oriented, environment Possess strong organizational and time management skills Ability to initiate projects, give suggestions, and anticipate beyond working from a checklist BENEFIT S Full-time staff health benefits begin the first day of employment Medical Coverage Dental Coverage Vision Plan Coverage Tuition Reimbursement Paid Time off Paid Personal & Sick Time off Employee Wellness Programs and Incentives Professional Development 403 B Plans Pension plan (after 12-months of service in good standing) Compensation details: 50000-55000 Yearly Salary PI821fb5cb57d1-25448-39971476aa415a4b-8b21-40fc-a65c-70d2b25ca29a

Created: 2026-03-14