Project Administrative Supervisor

Project Administrative Supervisor A Project Administrative Supervisor is committed to professionalism, timeliness, and quality in the completion of all deliverables. They will work in close collaboration with the General Manager, Executive Project Manager, acting as the crucial link between project managers, teams, and stakeholders for efficient execution. This position will support a large data center project located in Somerset, NY (Niagara County). This is a full-time position with fluctuating working hours; some evening and weekend work will be required. Responsibilities: Coordinate field union employee onboarding including completing new hire paperwork and establishing accounts for safety training and orientation. Manage Manpower requests to IBEW and maintain daily workforce sheet. Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and entering timesheets into Austin Lane. Assist project managers with billing, risk management documents, fleet department reports, and with schedule preparation utilizing Microsoft Project (Training will be provided). Create correspondence to owners, contractors, subcontractors, engineers, architects, Support safety program policies, procedures, implementation, and Interface with all project team members while promoting and maintaining open communication as well as collaborating with co-workers and other supporting offices or divisions to achieve deliverables Education and Experience: Associate or bachelor's degree in a business discipline preferred. 3-5 years of professional, administrative or project coordination experience. Relevant experience in the construction industry is highly valuable. Key Competencies: High level of proficiency with MS Office Suite/MS 365, specifically Word, Excel, Outlook, and PowerPoint. Strong people skills and a commitment to teamwork, with an ability to communicate effectively with all internal and external stakeholders. High attention to detail and commitment to accuracy. Strong organizational skills with the ability to manage your time effectively and prioritize tasks to meet a range of deadlines. Compensation: The minimum and maximum annual salary that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $29.00 to $36.00 an hour. It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take the candidate's knowledge, skills, abilities, and experience into account. Equal Opportunity: O'Connell is an equal opportunity employer and complies with all applicable state and federal non-discrimination laws. The Company will recruit, hire, train and promote all persons without regard to race, color, creed, sex (including pregnancy), religion, national origin, age, marital status, sexual orientation, gender identity or expression, genetic information, physical or mental disability, citizenship or immigration status, military or veteran status, or any other protected class in accordance with applicable federal, state, or local laws.

Created: 2026-03-14