Contract Specialist

Contract Specialist This is an on-site position. This role will not be remote. Applicants must be currently authorized to work in the US on a full-time basis. IPTC will not sponsor visas or work authorizations for this position. We are IndyGo, a Municipal Corporation of Indianapolis Marion County, and we're proud to be the largest public transportation provider in the state of Indiana. We operate 31 transit routes throughout the county, providing nearly 10 million passenger trips a year to the good citizens of our region. IndyGo is committed to expanding mobility options to improve connectivity with the company's mission, vision, and goals. A key measure of any great city is the ease of getting from one place to another. We call it "mobility." It's as essential as access to electricity and clean water. It moves a city forward to become a better place of opportunity and community. It's a measure of a city's vitality and potential, and it reflects a city's judgment about its civic priorities. It makes a city a better home and a better place to visit. At IndyGo, getting people from one place to another is much more than just moving riders: it's about getting our riders to their hopes and dreams, to their education and careers, to their families and friends, to their health and well-being, and to another day of life in Indianapolis and the surrounding areas. We're here because you've got somewhere you need to be, and you need an easy, reliable way to get there. So come on; get on and get going to wherever you want to go on IndyGo. As the region's largest transit authority, we are duty-bound to set the bar for transparency, trust, and overall professionalism. Our mission is to connect our community to economic and cultural opportunities through safe, reliable, and accessible mobility experiences. Accountability: We are legally, ethically, and morally committed to utilizing all resources responsibly with integrity and transparency. Adaptability: We adapt to disruptions through technology, workforce, and ridership innovations so we can meet the evolving needs of our community. Workplace Culture: We offer an empowering workplace to meet the needs of our teammates and riders. Compassion: We promote, embrace and value all individuals, treating each other with dignity and respect. Communication: We value open and honest conversations with each other, our riders and the community. Excellence: We are proud of who we are and the work we do and will continue to exceed customer expectations. Responsibility: We will be good stewards of our resources. Results: We make things better today than they were yesterday. Safety: We ensure safe and secure environments. Benefits we offer include full-time positions with guaranteed 40 hours/week, medical, dental, and vision (effective on the 1st of the month, 30 days after the start date), free on-site wellness clinic for employees and their families, retirement plan (401A and 457B), tuition reimbursement, free IndyGo transportation for employees and their families, and Federal Loan Forgiveness Program. Position purpose: The Contract Specialist is responsible for managing the full solicitation and contract lifecycle, including pre-issuance, pre-award, post-award, administration, and closeout, using applicable federal and state regulations, statutes, and procurement guidelines. This role supports procurement activities between the corporation and the vendor community to ensure transparent, compliant, and cost-effective contracting. Essential functions and responsibilities include developing bid documentation and cohesive procurement packages, facilitating public meetings, internal evaluation meetings, bid openings, tabulations, and evaluation committee processes, conducting contract negotiations and drafting final agreements, performing contract administration, conducting cost/price reasonableness analysis and independent value analysis, ensuring compliance with all FTA and federal procurement requirements, maintaining records of current and historical procurement contracts, assisting department and project managers with purchase planning and formal procurement procedures, making recommendations regarding the procurement of goods and services, supporting the Assistant Director of Procurement and Senior Contract Specialist with capital projects, and performing related duties as assigned. Other functions include serving as a liaison between accounts payable, receiving, and procurement to ensure timely information flow and issue resolution, providing research, reports, and information management support to the Assistant Director of Procurement, performing the duties of the Assistant Director of Procurement or Senior Contract Specialist during their absence, and performing other duties as assigned. Supervisory responsibilities include providing guidance and training to project managers and evaluation team members regarding procurement procedures, and assisting in implementing procurement policies and reviewing submitted work for accuracy and compliance. Education and/or experience required include an associate degree or two years of college coursework in business administration, prelaw, purchasing, or a related field; or two (2) years of related work experience in purchasing, contract administration, legal office, retail, hospitality, or warehousing; or an equivalent combination of education and experience may be considered. Completion of the National Transit Institute (NTI) Procurement Series (company sponsored) within the first 24 months of employment is preferred. Knowledge of Indiana state and federal purchasing requirements is preferred. Knowledge, skills, and abilities required include general procurement principles, practices, and regulations, basic mathematical concepts used in procurement analysis, operating standard office equipment, communicating effectively in person, in groups, and through phone, email, and written correspondence, conducting data analysis and financial reviews, applying procurement and contract administration principles to daily work, prioritizing tasks and managing time effectively to meet deadlines, monitoring budgets and tracking expenses, working independently with minimal supervision, maintaining accurate and organized procurement records, and collaborating effectively with diverse internal and external stakeholders. Physical demands include work performed primarily in an office environment, this role may require remaining in a stationary position and moving between departments as tasks necessitate, occasional local travel; occasional evening or weekend commitments; potential for overnight travel to complete training. Reasonable accommodation will be provided to individuals with disabilities to enable the performance of essential job functions. IndyGo is an Equal Opportunity Employer.

Created: 2026-03-14