Administrative Assistant III

Administrative Assistant III Join Our Team as an Administrative Assistant III Looking for a role where your organizational skills truly make an impact? As the Administrative Assistant III in our Housing Facilities office, youll be the hub of communication and coordination that keeps our operations running smoothly. From supporting staff and residents to ensuring documentation is accurate and in compliance, your work directly influences service quality and resident satisfaction. This position is key to providing reliable, responsive customer service within Housing Facilities, ensuring clear communication and timely support for students, residents and contractors. Work Schedule: The primary schedule for this position is Monday - Friday between hours of 7:00am - 4:00pm with a 30-minute lunch. The schedule will be set with the selected finalist at the time of offer. Any future schedule adjustments will be reviewed with consideration for operational needs. Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Train student staff in office related tasks Conduct building inspections Department: Division of University Housing, University Housing Facilities Housing Facilities is part of the Division of University Housing at the University of Wisconsin-Madison. Our...

Created: 2026-03-15