Senior Facilities Coordinator (Management Analyst III)

Salary : $79,192.88 - $131,987.44 Annually Location : FAIRFAX (EJ27), VA Job Type: FT Salary W BN Job Number: 26-00435 Department: Neighborhood & Community Svcs Opening Date: 03/14/2026 Closing Date: 3/27/2026 11:59 PM Eastern Pay Grade: S27 Posting Type: Open to General Public Job Announcement Come join our dynamic team as a Senior Facilities Coordinator with NCS! This position leads operations and drives impactful projects that support our agency's mission, vision and values in meeting the needs of individuals and communities across Fairfax County. This is an exciting opportunity to oversee the policies, processes, and maintenance that support both county-owned and leased facilities while directly contributing to the success of community-oriented spaces. As the Senior Facilities Coordinator, you will take the lead in managing all aspects of daily NCS facility operations, including reviewing workflows, improving operational efficiency, and implementing changes to policies and processes. You'll play a key role in guiding the Facilities and Operations Unit forward, supervising team members while strategically addressing facility challenges. Your expertise will shape everything from building renovations and capital improvement projects to space planning and equipment purchasing across multiple operating sites. This position also provides opportunities to collaborate with senior leaders and organizations, acting as the main point of contact for facility-related matters. You'll represent NCS in interactions with the Fairfax County Facilities Management Division, address property management issues at leased sites, oversee major construction and refurbishment projects, and manage resources critical to maintaining high-functioning facilities. Along the way, your research and project oversight will ensure long-term success and optimal use of our community spaces. The ideal candidate will be a strategic thinker with a passion for planning and problem-solving, a detail-oriented manager who can supervise effectively, and a strong communicator who thrives in collaborative settings. Technical expertise, organizational skills, and the ability to balance multiple priorities are essential for success in this role. At NCS, you'll find a collaborative, forward-thinking environment where your ideas and contributions will be valued. This position offers you the chance to take ownership of key initiatives and make a tangible impact in the community, all while advancing your career through meaningful, hands-on experience. Other key responsibilities include but are not limited to: Initiates and implements overall NCS facility rules and operations as deemed necessary by program manager. Develops policies and procedures for efficient and effective operations for the Facility and Operations unit. Manages NCS's internal work order process and SharePoint system, and facilitates updates as needed. Supervises and coordinates with the Management Analyst I position (Facilities Coordinator) within the unit. Provides direct personnel oversight, including day-to-day work functions and HR requirements. Coordinates and implements physical needs, maintenance, upkeep, and ordering of equipment for all NCS operating facilities (county-owned and leased facilities) in Fairfax County. Conducts independent research and analysis for projects/purchases and work functions, in terms of overall policy and procedure development and project management. Manages high-level, complex projects related to effective and efficient operations of NCS sites to include capital improvement projects, facility refurbishments, building renovations, new construction, space planning, and all other operational needs at sites. Leads NCS processes and resources to independently complete small projects as needed for the agency. Provides oversight and management throughout the implementation phase of new agency facility-related contracts. Serves as a main point of contact for NCS facilities for BOS, agency senior leadership, and other senior managers in partnering agencies. Point of contact for Facility Management Leasing and property owner/property manager relation issues at leased NCS sites. Serves as the agency liaison with Fairfax County Facilities Management Division (FMD) and county contractors. Actively participates and represents NCS when needed on planning activities. Interacts with and provides responses to a wide customer base from other county agencies; Manages complex work issues and prioritization of tasks to include the timely routing and documenting of requests. Provides and promotes customer service and effective communication with agency staff and other county partners. For special assignments/deadlines, alternate/flex schedule or comp time may be required. Note: The assigned functional areas of the position include project management, process improvement, logistics/facilities management, and/or asset and supply management. Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all inclusive list). Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned; Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management); Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services; Ability to identify possible solutions for solving business problems; Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization; Ability to make oral presentations to department management, other departments, or the public; Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration; Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data; Ability to supervise and train staff; Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning. Employment StandardsMINIMUM QUALIFICATIONS: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus four years of professional work experience within the functional area. CERTIFICATES AND LICENSES REQUIRED: Valid driver's license NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, and a driving record check to the satisfaction of the employer. Additional Work Schedule Requirements: For special assignments/deadlines, alternate/flex schedule or comp time may be required. PREFERRED QUALIFICATIONS: Strong project management skills and experience in managing multiple construction and logistical projects at the same time, highly organized. Experience in resource and property management. Contract management experience. Familiarity with emergency planning and continuity of operations. Experience with identifying and producing resolutions for facility ADA and Risk Management issues. Experience conducting research, collecting data, and/or preparing reports; ability to analyze data and reports Experience in facilities management, space planning, and vendor relations. Experience with procurement processes and equipment inventories. Knowledge of licensing requirements for county and childcare facilities, and other programs where applicable. Strong communication and interpersonal skills. Excellent customer service skills. Strong computer and database skills. Proficiency in Microsoft Office Word and Excel. Strong supervisory skills and personnel management experience. PHYSICAL REQUIREMENTS: Work is generally sedentary in nature; however, incumbent may be required to do some walking, standing, bending, and carrying items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including ) We encourage candidates who are bilingual in English and another language to apply for this opportunity Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. EEO/AA/TTY. #LI-LD1 Merit Positions Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following: Medical/Vision/Dental Insurance Coverage Group Term Life Insurance Long Term Disability LiveWell Program Flexible Spending Programs Paid Leave (annual, sick, parental, volunteer activity, and more!) Paid Holidays Contributory Retirement Plan Deferred Compensation Employee Assistance Program Employees' Child Care Center Continuous Learning Opportunities Commuter Benefits Accounts NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: For additional details please visit the Non-Merit Positions Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year. Medical/Vision/Dental Insurance Coverage Flexible Spending Program Deferred Compensation Temporary: scheduled to work a maximum of 900 hours in a calendar year. No benefits 01 What is the highest level of education that you have completed? Less than 12th grade High school diploma or GED Some college Associate's degree Bachelor's degree Master's degree Doctorate degree 02 Please indicate all major(s) or minor(s) for your completed degree(s). Check all that apply. Business administration Project management Public administration Supply chain management Operations management Other (related field) Other (non-related field) Not applicable 03 If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list all of your completed majors and minors. If this question does not pertain to you, enter "Not applicable" 04 If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree. Less than 45 quarter hours 45 to less than 90 quarter hours 90 to less than 135 quarter hours 135 to less than 180 quarter hours 180 or more quarter hours Less than 30 semester hours 30 to less than 60 semester hours 60 to less than 90 semester hours 90 to less than 120 semester hours 120 or more semester hours Not applicable 05 How many years of full-time equivalent professional-level experience do you have within the functional areas of project management, process improvement, logistics/facilities management, and/or asset and supply management? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five to less than six years Six to less than seven years Seven to less than eight years Eight or more years 06 Do you currently possess a valid driver's license? Yes No 07 How many years of experience do you have in resource and property management? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five to less than six years Six or more years 08 How many years of experience do you have coordinating with multiple agencies and contract management? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years 09 How many years of experience do you have conducting research, collecting data, and/or preparing reports? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years 10 How many years of experience do you have analyzing data and reports? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years 11 Which of the following Microsoft Office Suite programs are you proficient at using? Check all that apply. Microsoft Word Microsoft Excel Microsoft Access Microsoft PowerPoint Microsoft Project Microsoft Outlook Microsoft InfoPath Microsoft SharePoint None of the above 12 How many years of experience do you have supervising, acting in a lead capacity, or managing the work of others in building maintenance and repair? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years 13 How many years of experience do you have in the general area of new building construction and renovation in government, commercial and residential buildings? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years 14 How many years of experience do you have in the general area of inventory maintenance? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years 15 How many years of experience do you have in the area of landlord/tenant relationship management? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years 16 Do you have experience working with purchasing a variety of goods and services? Yes No 17 Please indicate the type of purchasing method(s) you have experience in when purchasing a variety of goods and services. Check all that apply. Obtaining quotes Requisitioning Informal/IFB P-card (organization credit card) Writing specifications Receiving Other None of the above 18 If you answered "other" in the previous question, please list additional methods in the space below. 19 In the last five years, which of the following facility duties have you performed as a major component of your roles? Check all that apply Site development planning Policy formulation Asset management Management analysis Resource development Emergency planning Construction project management None of the above 20 Do you have experience managing a workflow process for facility related requests using tools similar to SharePoint? Yes No 21 How many years of experience do you have managing multiple projects of varying complexity at once? None Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five or more years 22 This position requires travel to various sites within Fairfax County for site visits and other meetings. Are you able to satisfy this requirement? Yes No Required Question

Created: 2026-03-16