Procurement & Project Management Coordinator

Salary : $99,070.40 - $141,752.00 Annually Location : Intercity Transit (AdOps) - Olympia, WA Job Type: Full-Time Job Number: 202600007 Department: DEVELOPMENT Division: DEVELOPMENT Opening Date: 03/14/2026 Closing Date: 3/29/2026 11:59 PM Pacific Description Procurement & Project Management CoordinatorIf you have: Expertise in creating, conducting, and awarding Washington State centric government and/or transit-governmental competitive procurements. Experience in project management and leading the project for which the procurement was a component. Expertise in Federal and/or Federal Transit Administration and Washington State procurement statues and rules. Experience managing multiple complex projects simultaneously for a wide array of customers. A proven track record of exercising good judgement and providing exceptional customer service in every interaction. Then this position is for you! Intercity Transit is seeking a skilled and motivated Procurement & Project Management Coordinator to join our team. In this key role, you will lead complex procurements and coordinate high-impact projects that support the delivery of essential transit services to our community. This position partners with staff across the agency to secure critical materials, services, and equipment while ensuring procurement activities are efficient, compliant, and strategically aligned. The incumbent in this role also serves as a trusted resource and mentor, helping guide staff through procurement processes and strengthening Intercity Transit's commitment to excellence and accountability. It's an exciting time to join IT! Intercity Transit is an innovative, growing, and nationally recognized large urban transit system based in Olympia, Washington. We are a voter approved municipal corporation and are governed by an Authority Board that consists of elected officials, community representatives and a non-voting labor representative. Our mission is to provide and promote transportation choices respectful of the safety, comfort, and diverse needs of all our customers, to support an accessible, sustainable, livable, healthy, and prosperous community. We provide zero-fare public transportation that includes fixed route transit and ADA paratransit services. We also provide vanpool service to individuals who live or work in the greater Olympia, Lacey, Tumwater, and Yelm communities. Examples of Duties As a Procurement & Project Management Coordinator, you will: Lead and manage procurement projects from planning through contract award, including developing solicitations such as bids, proposals, and qualifications. Research market conditions, vendors, and procurement strategies to support complex or new purchasing initiatives. Review and advise on procurement requests and technical specifications to ensure clarity, compliance, and alignment with agency standards. Coordinate procurement activities including vendor communications, evaluation processes, and facilitation of procurement-related meetings. Develop and maintain procurement policies, procedures, and documentation to support effective and compliant purchasing practices. Ensure compliance with applicable agency, state, and federal procurement regulations and maintain related records and reports. Negotiate, administer, and monitor contracts, including reviewing contract terms, processing modifications, and ensuring contractor compliance. Serve as a project manager for agency initiatives and coordinate with internal departments, vendors, and external stakeholders. Represent the agency in meetings, committees, and professional settings with partners, vendors, and regulatory organizations. Typical Qualifications Are you the one we are looking for? Bachelor's degree in business administration, or a related field AND three (3) years of professional purchasing experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Must submit to a criminal background check, the results of which must meet hiring criteria for the role. In addition, the ideal candidate will have the following essential knowledge, skills, and abilities: Procurement and project management principles and practices Applicable Federal, State, and Local laws, rules, and regulations Facilitation and Conflict resolution techniques Public contract law Public sector liability issues Contract negotiation principles Mathematical concepts Reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures, or governmental regulations Managing projects Negotiating, interpreting, implementing, and administering contracts and related agreements Maintaining records Handling multiple tasks simultaneously Preparing reports and business correspondence Defining problems, collecting data, establishing facts, and drawing valid conclusions Facilitating meetings Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work directions. Supplemental Information What's in it for you? Receive a competitive salary of $99,070.40 - $133,723.20 annually in addition to annual general wage/cost of living adjustments typically received in January and step increases in July (if not at top of salary range). Work for an exceptional agency filled with great people and an unmatched culture. Be a part of an essential service to the community. Comprehensive medical, dental, and vision benefits including $150 per month Family & Wellness Allowance. PERS Retirement Plans (through Washington State Public Employee's Retirement System) along with voluntary deferred compensation plans (401k and 457) with employer match up to 8.5%. 23.75 to 36 vacation days per year depending upon length of service. 12 days of sick leave per year depending upon date of eligibility. Paid Bereavement leave for qualifying family members. Employee Assistance Program. Educational benefits. Alternate transportation incentives - for employees using alternate options to travel to and from work such transit, cycling, carpooling, and walking. Ready to jump on board? To submit your application, go to and click "Apply". You will be prompted to log in or set up a Governmentjobs.com account. Your complete application must include an attached cover letter and resume. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV at (855) 524-5627. Intercity Transit's preferred method of communication is via email, so an accurate and active email address is essential. Intercity Transit is an Equal Employment Opportunity Employer Intercity Transit is proud to be an equal employment opportunity employer and strives to provide a culturally diverse workforce. Intercity Transit does not discriminate in employment or service on the basis of race, creed, color, origin, age, sex, religion, marital status, sexual orientation, veteran status, or disability. We also take pride in being a drug free workplace. Note that Intercity Transit is subject to requirements of the Federal Drug-Free Workplace Act and FR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Intercity Transit. Intercity Transit offers its employees an excellent comprehensive benefits package, pension plan, educational benefits, state-of-the-art technology and much more. In addition, some positions are eligible for remote work opportunities and flexible schedules. Health Care We provide comprehensive medical, dental and vision insurance coverage for employees and eligible dependents (spouse or significant other and children) through the Employees and Intercity Transit pay a monthly premium contribution depending upon the plan chosen.In addition, Intercity Transit offers: Employer provided life insurance and optional supplemental coverage Employer provided disability insurance and optional supplemental coverage Additional supplemental insurance coverage available through AFLAC Access to an Employee Assistance Program. Washington State Public Employees' Retirement System (PERS) Employees are covered under PERS I, PERS II and PERS III of the Employee and Employer contributions are required at start of employment. Deferred Compensation Plans (401K and 457) Intercity Transit offers three voluntary deferred compensation plans. Employees who contribute at least 8.5% to a plan receive a 8.5% employer match. Employee contributions are not subject to federal income tax until withdrawn. Vacation Leave & Sick Leave Employees accrue 23.75 to 36 vacation days per year depending on length of service. The maximum accrual limit is 360 hours. Employees accrue 12 days of sick leave per year depending upon date of eligibility. The maximum accrual limit is 960 hours. For additional information regarding employee benefits, please visit: 01 Which statement below best describes the highest level of education you have completed? High school diploma or equivalent Associate degree Bachelor's degree Master's degree or higher None of the above 02 How many years of professional purchasing experience do you have? I have LESS than 1 year of experience. I have at least 1 year of experience. I have at least 2 years of experience. I have at least 3 years of experience. I have at least 4 years of experience. I have at least 5 years of experience. I have at least 6 years of experience. I have at least 7 years of experience. I have at least 8 years or MORE of experience. 03 Please briefly describe how/where you gained your professional purchasing experience. If this does not apply, enter "N/A". Required Question

Created: 2026-03-16