Assistant Director of Finance

Description Serve as the Director of the Accounting Division; review staff work on a daily basis; compile financial statements; coordinate and oversee the annual, independent audit; prepare the City's comprehensive annual financial report; and prepare and monitor the budget. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time. Manages financial statements by preparing and reviewing the General Fund and five Utility Funds financial statements; composing letters for the City Council to accompany financial statements; submitting requests to add the financial report to the City Council agenda; and presents a monthly report to the Danville Utility Commission. Manages Accounting staff by preparing an annual evaluation of job performance for each staff member; conducting periodic staff meetings; advertising, interviewing and hiring staff members; serving as backup for Senior Accountants and fulfilling critical duties during times of vacation, illness or job vacancy; and reviewing weekly and monthly time sheets. Coordinates and oversees the Annual Independent Audit with the audit firm by reviewing the list "prepared by client" each year and ensuring all requested schedules are submitted; and, ensuring auditors are able to file required reports with the Virginia Auditor of Public Accounts when due. Coordinates the year-end closing schedule and communicates this to Accounting staff by establishing procedures to ensure financial transactions are complete and correct; submits all statements and schedules to the independent auditors for review; reviewing the auditor-provided formatted financial statements and notes for the CAFR and applying for the GFOA award for reporting excellence. Provides assistance to the Collection Division and the Utility Customer Service Division by establishing new A/R transactions codes as needed in the Utility Billing Systems; and reconciling or reviewing the daily cash receipts between the collection system to the General Ledger. Monitors all IDA bank accounts and records wire transfers in/out by conducting monthly closing and preparing financial statements; attends monthly meeting between IDA chairman and City's Economic Development Department to discuss projects and budget needs. Attends meetings with IT and provides guidance and suggestions related to resource constraints, development of the project scope, schedule and testing. Coordinates and accumulates the various schedules and reports required for the Cost Allocation Plan; reviews the preliminary draft and accepts the final plan and has it certified by the City Manager and the Director of Community Development. ADDITIONAL DUTIES Performs accounting services and financial reporting for related agencies. Reviews and approves requests for petty cash checks and sign checks; provides authorization for electronic fund transfers over the City's established threshold amounts for wires and ACH's; Serves as the Utility Hearing Officer by scheduling hearings in conjunction with customers and Utility Customer Service, maintaining an unbiased position as evidence is presented by customers and utility employees, maintaining knowledge of current utility billing and hearing policies, and issuing a ruling on the case. Attends training sessions. Performs additional duties to support operational requirements as assigned. Education and Experience Masters Degree-level of study or appropriate certification such as a Professional Engineer, Law Degree, or Certified Public Accountant; specialized knowledge in a professional or technical field, with one year up to and including three years. An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above. Certifications/Licenses Valid drivers license and acceptable driving record according to City criteria. Certified Public Accountant Job Knowledge Complete mastery and understanding of the subject. This level is normally reserved for unusually exacting or responsible positions required to originate hypotheses, concepts, or approaches. Reading Advanced: Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Writing Advanced: Ability to write editorials, journals, speeches, manuals, or critiques. Math Advanced: Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. Communication Skills Recommendations regarding policy development and implementation are made and/or recommended. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Evaluates customer satisfaction, develops cooperative associations, and utilizes resources to continuously improve customer satisfaction. Independence and Decision-Making Normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Technical Skills Work requires advanced skills and knowledge in approaches and systems, which affect the design and implementation of major programs and/or processes organization-wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively. Fiscal Responsibilities Oversees budget preparation of a division or department budget. Reviews and approves expenditures of significant budgeted funds for the department or does research and prepares recommendations for organization-wide budget expenditures. Supervisory Responsibilities Manages, monitors and directs the work performance of subordinate supervisors, makes final decisions on hiring, discipline, performance evaluation, setting program/work objectives and realigns work and staffing as needed. PHYSICAL DEMANDS Sedentary physical effort, exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Constant sitting, handling, fine dexterity; adequate vision, hearing, talking to use computer, telephone and communicate effectively with others. Frequent standing, walking. Occasional lifting, carrying, pushing/pulling, crouching, bending, climbing, balancing. Rarely reaching, kneeling. NON-PHYSICAL DEMANDS Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time. Regular and predictable attendance is expected. Frequently experiences time pressure, frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work. May occasionally experience irregular work schedule/overtime. May rarely experience emergency situations. MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned. WORK ENVIRONMENT This work is performed in an office environment where there are no environmental factors or health and safety factors. The employee must wear appropriate protective equipment as apparent or assigned, if any.

Created: 2026-03-16