Conference Planner (Portuguese Speaking)

Global Branding Team Member This person will be a member of the Global Branding team with responsibility for branding experiences for a portfolio of internal and external global events. They'll plan and execute creative and operational aspects with a focus on development and the creation of exceptional onsite attendee journeys through the production of all onsite event builds, signage and branding across in-person and virtual environments. What You Will Do: Lead the creative journey for Gartner's external and internal (corporate) events with a focus on impactful attendee (delegate, sponsors, and associates) journeys across the global portfolio through the build, branding elements and digital platforms with a key focus on the LATAM Region. Management of operational process, and project management through planning process and execution at internal and external client events both in-person and virtual. Project manage the planning and implementation of signage, build, branding, furniture and finishing/accessory requirements for selected events in collaboration with the wider conferences team and vendor partners. Collaborate with and manage agency teams when needed. Assist with the creation and implementation of operational process and project management playbooks to maximize the impact of the role and team across all regions and portfolios. Management of the roll out of new creative or business guidelines to relevant parties in the LATAM region with a strong focus on globally consistent execution. Creative, innovative, and proactive approach to all aspects of the role constantly seeking to exceed previous experiences and increase the effectiveness of all processes in both frequented and new venues. Collaboration with Gartner Business Units to strategically advise and support their event objectives throughout the planning process - culminating with the conference experience. Build excellent relationships with the vendor partners leading them to a Gartner level of creativity, innovation and passion towards conferences. Effective financial management and predictability including budget creation, cost negotiation and accurate forecasting; highlight risks, recommendations for allocation of funds and management of a production planning calendar. Integration of digital platforms into the build, brand and journey experience of all conference attendees What You Will Need: Bachelor's Degree preferred. Bilingual English & Portuguese 1-3 Years Event Management, Branding and/or Experiential & Event Marketing Experience Proven creative and operational management responsibility in a team setting Proven event operational and project management skills Ability to manage multiple tasks simultaneously and prioritize workload Management of multiple agency and vendor partners Experience in creation of event spaces/environments/floor plans Proven and exceptional project management skills, effective management of time and prioritization Creative, innovative, strategic Strong financial management skills Client focused, solution oriented and collaborative High sense of urgency, decisiveness, attention to detail and confidentiality Fully competent in Microsoft office and Google Suite, especially PowerPoint, Excel and similar in G-Suite Strong oral & written communication skills Willingness to travel approximately 30% of time frequenting Brazil

Created: 2026-03-17