Legal Secretary (Law Department)

Legal Secretary Be a part of the city you love! The City of Detroit employs over 8,000 employees committed to serving the residents and businesses of Detroit. Our employees make a real difference with the work they do every day and have a hand in shaping the future of the city. Join us at the City of Detroit to discover the excitement and rewards of working for a vibrant city and enjoy the satisfaction of doing work that helps make Detroit a great place to live, work and play. The rebuilding & rebirth of Detroit is happening now! Under general supervision, enhances attorney effectiveness by providing information-management support. Receives clients and office visitors. Screen calls take messages and inform attorneys urgent messages. Provides information regarding the status of cases. Operates personal computers to produce legal documents such as pleadings, briefs, opinions, complaints, orders, contracts, and subpoenas based upon verbal or written instruction and guidelines. Composes routine letters and memoranda and prepares reports based upon verbal or written instructions and guidelines. Proofreads and corrects prepared materials for proper grammar, spelling, punctuation, format, syntax, and content. Review legal documents to ensure they are in the proper format and contain all necessary exhibits/attachments. Inputs retrieve, update information using computerized database. Distributes, files, and serves documents in accordance with the court, administrative, City Departmental, and other governmental agencies procedures; and e-file documents in all courts. Communicates with other parties as directed; following up on delegated assignments; knowing when to act and when to refer matters to attorneys. Sorts and prioritizes attorneys' mail, including correspondence, motions, legal and/or court documents, and brings important or urgent matters to the attorneys' attention. Maintains, organizes, and updates attorneys' calendar, tickler files, and file management. Schedules court appearances, assembles documents and exhibits, keeps a check on pending cases to avoid default in filing pleadings, and maintains court dockets and diaries. Assist attorneys in organizing and responding to multiple priorities. Accepts service of a variety of legal documents, including, but not limited to motions, beliefs, and notarizes documents. Ensure all billable hours are accurately recorded. Schedules and arranges depositions, IMESs and other requested meetings, conferences, and hearings. Minimum qualifications: High School diploma or GED and completion of a Legal Secretarial Training Program or other related training programs. Six months of clerical experience, preferable in a legal office. OR one year of progressive clerical experience in a legal environment. Candidates must be able to qualify to become a Notary Public. Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis. The City of Detroit offers a competitive and comprehensive employee benefit package. Benefits include, but are not limited to the following: Medical - Eligible for hospital, surgical, and prescription drug benefits. Dental Vision Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent. Disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement. Sick Leave Vacation Holidays Funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave City Employees Retirement System Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Created: 2026-03-17