Administrative Assistant III (10865, Grade HC6)

Administrative Assistant III The Prince George's County Planning Department of The Maryland-National Capital Park and Planning Commission is seeking an experienced Administrative Assistant III to support the Community Planning Division. The division manages the County's comprehensive planning process serving subareas of the County. Staff prepares plans and studies used to guide future growth and community development in these areas. The Administrative Assistant III provides front office coverage and building management; serves as the key point of contact for internal and external customers; supports assigned planning projects and studies working directly with project managers and as a core member of the project team; and assists with all other administrative and clerical responsibilities. The successful candidate must be self-motivated and organized and have exceptional communication and time management skills; demonstrate an ability to solve problems independently, manage a diverse work program, and support a diverse staff; and use innovation and technology to support the work program of the division. As the second most populous county in Maryland, Prince George's has a population of approximately 950,000 residents with 15 Metro Rail Stations and is home to the University of Maryland at College Park, National Harbor, NASA Goddard Space Flight Center, and a world class parks and recreation system. If you are interested in working for the Prince George's County Planning Department, we invite qualified candidates to apply for our Administrative Assistant III position. Examples of Important Duties Under general supervision, the Administrative Assistant III ensures adequate front office coverage and provides administrative and clerical support to the division chief and section supervisors including managing the chief's calendar and scheduling meetings, supporting recruitments, preparing correspondence on their behalf, and assisting in the development and implementation of division operating procedures. Provides administrative and clerical support to project managers and teams and serves as a member of the core project team including: attending project team meetings; developing and maintaining mailing lists and processing mailings; staffing community meetings as needed; processing project consultant payment requests; securing meeting facilities for community meetings according to established procedures; and working with project managers to review and edit, package and submit materials for Planning Board and County Council actions and support the required follow up actions. Supports management of the division's communications systems, including processing incoming and outgoing mail and ensuring timely routing of materials; coordinating and utilizing email and other e-communication mechanisms to transmit information to staff in the division in a timely manner; maintaining bulletin boards and division tickler files for timely responses to formal communications. Maintains and reconciles financial reports and records to track expenditures and account balances; prepares accounting data for processing; provides administrative support in the budget preparation process; processes payroll and time reporting information; and requests and distributes petty cash according to department procedures. Minimum Qualifications 1. High school diploma or a Certificate of General Educational Development (GED). 2. Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled. 3. An equivalent combination of education and experience may be substituted, which together total 4 years. Supplemental Information Classification/Specification: Administrative Assistant III May be subject to drug and alcohol testing. Required Knowledge of: General purposes and techniques of legislation; legislative referrals and staff reports Principles of record keeping and records management General rules of grammar, punctuation, and other office style format requirements Knowledge of general office machines and telephone systems Required Skill in: Scheduling meetings, keeping calendars, and maintaining various electronic databases Typing, proofreading, filing, and copying Establishing and maintaining cooperative working relationships with employees, and the general public; ability to work independently and as part of a team Assessing and prioritizing multiple tasks, projects, and demands Proficient with Microsoft Office software (Outlook, Word, PowerPoint, Excel) and familiarity with Adobe acrobat Possesses strong written and oral communication skills Multilingual verbal and written skills a plus (Spanish desired) Desirable Skills and Work Experiences: Experience managing accounts payable Experience in the development and management of a central filing system Ability to work with a large and diverse staff Experience managing a front office in terms of providing reception, managing customer service activities, and organization of the space and equipment Physical Demands/Work Environment: Work is primarily performed in a standard office environment and involves sitting, standing, walking, and bending for extended periods of time. NOTE: This position is union-represented. Why Prince George's Planning? Amenities: Telework opportunities Flexible schedules Onsite fitness center Complimentary access to M-NCPPC gymnasiums throughout Prince George's County Free parking is available for employees Professional development opportunities/Tuition assistance Positions may qualify for federal student loan forgiveness assistance The M-NCPPC offers a competitive salary range of $47,419 to $83,983 (salary is commensurate with education and experience) at the Administrative Assistant III level with excellent benefits including generous leave, extensive health coverage, deferred compensation plan, and employee pension plan. The Prince George's County Planning Department is conveniently located in Largo, Maryland, near Metro and I-495. The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Created: 2026-03-17