Controller

Steamship Trade Association of Baltimore operates five entities per attached legal structure. The general ledger, payroll, and financial reporting packages all use Microsoft Dynamics Great Plains. This position requires a blend of accounting, financial, tax, and managerial skills. Daily Duties • Review cash balances and resolve ach or check exceptions using Bank of America CashPro. • Respond to longshore worker's request for Greenshades pay statement support. • Approve and code accounts payable invoices. • Review direct deposit forms for accurate input into Great Plains. • Review and sign off on new Forms I-9. • Post general ledger journal entries as needed. Weekly Duties • Monday - Email PAC employee extract to David Burstein. • Monday-Email New Hire report to Megan Neff. • Tuesday- Process payrolls for STA Baltimore and for STA Information Services. • Tuesday-Review payroll for STA-ILA Dispatch Center and update two Excel schedules. • Wednesday- File federal payroll taxes by EFTPS for STA Baltimore & Dispatch Center. • Wednesday- Process state tax payment on-line using the MD bfile web site for STA General and Dispatch Center. • Wednesday-Process Empower employee 401(k) contribution for current week. • Wednesday-Transmit 3 ACH payroll files for Baltimore, Dispatch, & Information Services. • Friday - Review and sign accounts payables checks. Monthly Duties • Pay first-of-month expenses including office rent, attorney retainer, and employee allowances. • Process expense reports for president and administration manager. • File federal & state payroll taxes for STA Information Services. • Reconcile bank statements for five STA entities and for the MILA account. • Create an agenda with supporting schedules for monthly STA Board meetings. Type Minutes. • Process and upload a work hour extract file for the STA-ILA Funds web site. Quarterly Duties • Prepare and file Form 941 for Baltimore, Dispatch, & Information Services. • File Maryland unemployment tax returns for Baltimore, Dispatch, & Information Services. • Create a consolidated STA Income Statement and analyze budget-to-actual variances. • Reconcile many GL accounts and analyze key P&L accounts for five STA entities. Annual Duties - September • Write a PAC annual wage rate progression letter after calculating average wage rate. • Calculate longshoremen wage rates effective October pt_ • Prepare an annual budget for review by the Finance Committee. • Reconcile all GL accounts and analyze key P&L accounts for five STA entities. • Provide CPAs with all requested information for compilation of Financial Statements. Annual Duties - December/January • Calculate and process annual bonus payroll to STA employees. • Help process W-2s for all payroll companies. • Process W-2s for Baltimore, Dispatch Center, and Information Services. • Prepare, mail, and file Forms 1099 and Form 1096 for STA entities. • Prepare and file Form 940 (FUTA return). • Verify that vacation & holiday wage rates are updated. Review the update. • Create multiple schedules for the STA Annual Meeting held in late January. • Update the Fixed Assets schedule for Baltimore, Dispatch, Information Services, & Portal. • Provide CPAs with all requested information to file federal and state tax returns. • Create V&H proration reports for non-payroll employers at the Port of Baltimore. • Calculate and submit 401(k) profit-sharing information to Empower. Other Duties • Maintain a file of vendor contracts. • Maintain a cash/investment balance Excel schedule. • Maintain an insurance Excel schedule and provide requested information to underwriters. • Complete various state and federal government reports including economic surveys, capital expenditures, employment, etc. • Work with programmers at Paradigm on Great Plains related matters. • Work with Bank of America personnel on any banking matters. • Process MILA (medical) man hour wires monthly and handle MILA Participation Agreements. • Track Ro-Ro Rodeo donations, mail thank-you letters, and process rodeo vendor checks. • Assist management in contract negotiations. • Process charitable donations. Job Requirements and Skills • Bachelor's degree in accounting or finance • Managerial experience • Excellent verbal and written communication skills • Proficiency in using Microsoft Office Excel and Word. • Attention to detail and highly responsive to requests for information. • Working knowledge of Great Plains software is a positive factor. The STA offers a competitive salary, excellent benefits including comprehensive health, dental, & vision insurance and a 410 (k) retirement plan.

Created: 2026-03-17