SUBSTITUTE ADMINISTRATIVE ASSISTANT (Open Until filled)

Salary: $28.59 Hourly Location : Walnut Valley Unified School District, CA Job Type: Full-Time Job Number: 1 Department: Human Resources Opening Date: 03/09/2026 Closing Date: 3/20/2026 4:00 PM Pacific Description INCOMPLETE APPLICATIONS WILL NOT BE CONSIDEREDPLEASE REVIEW JOB EXPERIENCE REQUIREMENTS BELOW BEFORE APPLYING At this time, we have 1 opening for an 8-hour Substitute Administrative Assistant Assignment in the Human Resources Department. Work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. This assignment will run for 4-6 months with the potential to be extended. This posting will be open until filled.BASIC FUNCTION Under direction of an assigned administrator or designee, to perform specialized and responsible secretarial and clerical functions; to relieve an administrator or department head of administrative and clerical detail; to perform specific administrative assistant functions; and to do other related work as required. Incumbents in this classification provide specialized clerical support to an administrator or department head, and provide staff, students and the public with information through the performance of a wide variety of secretarial and administrative services which directly support learning. Examples of DutiesESSENTIAL JOB FUNCTIONS Serves as a personal secretary and office management aide dealing with a variety of complex and technical matters Acts as a receptionist and office management aide to the administrator or department head, including the answering of routine inquiries and correspondence, maintaining an action calendar, scheduling appointments, conferences and meetings, and a variety of other operational details Interprets policies, regulations, and operational procedures to those persons contacting the administrator's office either by telephone or through personal visitation, acting to resolve issues on behalf of assigned administrator within authority level granted, and informs administrator of such actions taken Assists with budget planning and expenditure control procedures Prepares, organizes and coordinates the preparation of materials and documents from the department/office pertaining to the Board of Trustees meeting agenda Collects data from a variety of sources and compiles reports or summarizes information Prepares input data for a computerized record management, storage, and retrieval system; utilizes output reports in office operational functions Requisitions, orders and maintains an adequate inventory of supplies and instructional materials; sets up open purchase orders annually for expenditures, maintenance and lease agreements, and mileage reimbursements Reviews outgoing correspondence and other materials to ensure consistency with policies, regulations, operational procedures, formatting, grammatical construction and punctuation Attends meetings and conferences as requested and takes and transcribes notes into summary form Establishes and maintains complex manual and automated alphabetical, numerical, and subject matter files and data that may include sensitive and privileged non-bargaining data Utilizes modern office equipment, assigned computer and related application software May collect and receipt funds May coordinate and lead staff activities of the administrator's office, including the organization, planning, layout, and development of time lines for completion of work May take and transcribe correspondence, memoranda, reports, and other communicative documents that include technical terminology requiring a familiarity with legal mandates, policies, regulations, and operational procedures affecting the administrator's functional responsibilities May assist with a variety of personnel management activities, including the preparation of time reports, certification follow-up, personnel recruitment and selection processes, and other similar functions and activities Performs other duties related to the class as assigned JOB REQUIREMENTS - QUALIFICATIONS Skills, Knowledge and/or Abilities Required: Skill to: Communicate effectively in oral and written form Operate modern office methods and equipment, including word processing, spreadsheets, databases, publishing and presentation applications, automated record management and filing systems Understand and carry out oral and written directions Establish and maintain cooperative relationships with District staff and administrators, the public, parents and other organizations, and maintain a calm and tactful manner Knowledge of: Procedures, methods, strategies, and techniques pertaining to the operation of the department/office where assigned Modern office practices, trends, and procedures, standard office equipment and modern data management, storage, and retrieval systems Legal mandates, policies, regulations, and procedures which govern the administrator's operational processes English usage, spelling, grammar, and manuscript and report formatting Effective and efficient communication techniques, strategies, and procedures Ability to: Coordinate, organize and monitor the clerical functions of the administrator's office Effectively and efficiently perform clerical, secretarial, and administrative aid functions and activities Establish and maintain effective working relationships with District staff in other departments, parents, the public, and representatives of other agencies outside the District Meet project timelines and deadlines Manage multiple projects with conflicting goals and timelines Build relationships across multiple departments, Districts and school site personnel to promote a positive image and strengthen collaboration Research and compile information from a variety of sources Use good judgment, tact and patience during interactions with customers (employees, parents, student, the public), including difficult, angry or upset individuals Plan details of, and arrange in advance for all needed materials, in preparation for a variety of meetings and events Keyboard at an acceptable rate of speed Typical QualificationsEXPERIENCE AND EDUCATION REQUIREMENT Experience: Three (3) years of responsible and varied secretarial and clerical experience, preferably in an educational organization. Education: Equivalent to the completion of High School, including or supplemented by coursework or training in office management, secretarial skill areas, public relations, or other related skill areas. Supplemental InformationPHYSICAL DEMANDS Persons performing service in this position classification will be expected to perform light work, which involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, the incumbent must have the ability to do substantially all of these activities. If someone can do light work, it is deemed that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time. (Per the Code of Federal Regulations - Section 404.1567 "Physical Exertion Requirements") Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. APPLICATION AND SELECTION PROCESS:An employment application and job description can be obtained either ONLINE at or at the District Office. If you need assistance, please call Lorraine Venegas, Human Resources Specialist at (909) 595-1261, ext. 31377. Permanent employees, who work in this classification and are interested in one of the current openings, may submit a Request to Transfer Form with the Division of Human Resources. Human Resources must receive the transfer request prior to the application deadline. When completing the work experience information on the application, please refer to the job requirements and qualifications, listed on the job description (a complete job description can be found on the website: or at the District Office.). Describe in detail the job duties and responsibilities from ALL RELEVANT WORK EXPERIENCE which will QUALIFY you for this position. Qualified applicants, who meet the minimum qualifications, will participate in a written examination and technical oral interview, which will demonstrate the required knowledge and skill for this classification. The weight percentage of the examination and interview will be 50/50. Those applicants who receive a passing score on the written examandoral interview will be placed on an Eligibility List. The top three ranks of candidates on the Eligibility List, who are ready, willing and able to accept the position, will be invited to the Final Selection Interview with the hiring authority. The eligibility list will be certified for a period of six months. It will be used to fill current substitute and future permanent openings. Current classified employees are eligible to hold an additional position based on the needs of the District and must be approved by the Human Resources Director. REVIEW JOB DESCRIPTION: It is theresponsibility of the applicantto review this classification's job description, which is available online at or at the District Office. The job description explains in detail the physical demands, skills, knowledge and abilities required to perform the essential job functions for this position. BENEFITS: Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per contract or Commission Rules. The District offers a comprehensive package of insurance benefits. Employees working less than full-time, but a minimum of four hours will contribute an amount proportionate to the number of assigned work hours for major medical insurance benefits. The District does not offer a package of insurance benefits to employees working less than four hours per day. The District provides life insurance for employees who work a minimum of 3 hours. In addition, the District offers a retirement plan which uses joint employee and employer contributions. ACCOMMODATIONS:Individuals with legally defined disabilities may request reasonable accommodation in the examination process. To make this request; please contact the Division of Human Resources at the time the application is submitted.Candidates may be required to provide documentation supporting the need for the accommodation. VETERAN PREFERENCE (for entry-level positions only):Veterans who have been honorably discharged after 30 days or more of service during time of war or national emergency will receive an additional 5 points which will be added to the passing score. Disabled veterans receive 10 points. A copy of a DD-214 must be presented no later than the first part of the examination process. PRIOR TO EMPLOYMENT THE FOLLOWING MUST BE COMPLETED: Per Board Policy 4112.4/4212.4/4312.4, the cost of pre-employment examinations shall be paid by the applicant. Fingerprinting:Employees will be charged for processing their fingerprints at the time they are hired. The fingerprints are used to complete a confidential background investigation. All candidates with a record of convictions must indicate such on the confidential data form, which is attached to the job application. A record of conviction will not automatically disqualify an applicant from employment, but failure to list all convictions may result in disqualification or dismissal. Physical Examination:Newly hired employees must pass a qualifying Medical examination given by a District-appointed physician, which includes testing for illegal controlled substances. Tuberculosis Exam:Newly hired employees must submit a Mantoux Skin screening and certificate of completion within the past 60 days that indicates freedom from active tuberculosis. Immigration Reform and Control Act Of 1986:An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form. We are an equal opportunity and non-discriminatory employer as mandated by Section 504 of the Office of Civil Rights. BENEFITS: Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per contract or Commission Rules. The District offers a comprehensive package of insurance benefits. Employees working less than full-time, but a minimum of four hours will contribute an amount proportionate to the number of assigned work hours for major medical insurance benefits. The District does not offer a package of insurance benefits to employees working less than four hours per day. The District provides life insurance for employees who work a minimum of 3 hours. In addition, the District offers a retirement plan which uses joint employee and employer contributions. To learn more details, visit our benefits page: 01 How many years of responsible, varied secretarial and clerical experience do you have? No experience 1 year of experience 2 years of experience 3 years of experience 3 or more years of experience Required Question

Created: 2026-03-17