Administrative Procedures Specialist

Title: Administrative Procedures Specialist DSP03213 State Role Title: Admin and Office Spec III Hiring Range: Negotiable and Commensurate with Experience Pay Band: 3 Agency: Department of State Police Location: North Chesterfield, Virginia Agency Website: vsp.virginia.gov Recruitment Type: Agency Employee Only - A Job Duties About the Position: OPTIONAL: Applicants hired into this position who are not currently VA state government employees are eligible for a $5,000 sign-on bonus upon hire with signature of a 12-month agreement. Applicants hired into this position who are currently working for VA state government are eligible for a $5,000 retention bonus after 10 months of successful service with signature of an agreement for an additional 12 months of service. Classified Applicants hired into this position who are already working in VSP's Firearms Transaction Center (Dept 041000), or Dispatcher function are not eligible for either a sign-on bonus upon hire or a retention bonus after 10 months. The Virginia State Police (VSP) is seeking to hire an Administrative Procedures Specialist in our Criminal Justice Information Services (CJIS) Division at State Police Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to: * Supporting the commitment of VSP as Point of Contact (POC) to the National Instant Criminal Background Check System (NICS) by enhancing outreach activities that improve the accessibility of the instant check program for firearm dealers and the gun buying population. * Providing training and instructional information to assist, monitor, and enforce firearm dealer compliance with NICS requirements and Virginia firearm laws. About the Agency: We're more than a law enforcement agency - we're a team of problem-solvers, innovators, and public servants shaping Virginia's future. At VSP, your skills make an impact that reaches every community across the Commonwealth. If you're ready for meaningful work, real growth, and a supportive culture that feels like family, your next career starts here. Minimum Qualifications Knowledge: * Of state and federal criminal history databases. Skills: * In using Microsoft Office applications to include Word, Excel, Exchange/Outlook. * In basic computer operations. * In interpersonal communication. Ability: * To read, speak and write in English. * To read and interpret policies and procedures and provide clarification. * To access, retrieve, and interpret state and federal automated records. * To apply research and analytical methodology in the interpretation of criminal arrest and disposition information. * To travel, occasionally overnight. * Valid motor vehicle operator's license required or ability to obtain prior to hiring. * Good driving record required. * Must be eligible to become Virginia Criminal Information Network (VCIN) certified which requires either United States citizenship or lawful permanent resident of the United States and eligible for naturalization. * Must be willing to work rotating shifts, holidays and weekends. * Graduation from high school or equivalent. Additional Considerations * Knowledge of state and federal criminal history databases Virginia Criminal Information Network (VCIN) and National Crime Information Center (NCIC) preferred. * Direct experience associated with VCIN/NCIC preferred. * Demonstrated experience in retrieval and interpretation of criminal arrest and disposition information preferred. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items. Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at and must be received by 11:55 P. M. on April 2, 2026. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered. PageUp provides confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at . It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions. REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST (V)alor (S)ervice (P)ride In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Created: 2026-03-30