Accounts Payable Specialist

The Accounts Payable Specialist at Mayfield Clinic and its affiliated entities plays a key role in ensuring accurate, timely processing of invoices and payments, supporting financial integrity and smooth operations across the organization. This role also serves as a collaborative partner to teammates, helping resolve issues and keep processes running efficiently. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment, with a strong commitment to accuracy, accountability, and teamwork. NO AGENCY CALLS OR SUBMISSIONS.Primary Responsibilities: Perform accounts payable activities for Mayfield Clinic, Inc. and affiliated entities. Education/Experience: High School Diploma required; Associate Degree preferred Minimum three years of work experience with accounts payable experience required Solid understanding of basic principles of accounting and financial concepts required Skills: Experience working with accounting/ERP systems; Acumatica preferred Proficiency with Microsoft Excel and online banking Strong communication and problem-solving skills Ability to manage time effectively in a deadline-driven environment Exceptional attention to detail with a focus on accuracy Maintain confidentiality of information Process improvement and collaborative mindset Maintain consistent attendance and adhere to established work schedules Proactively step in to support other areas when needed Essential Functions: Accounts payable activities include: Monitor & maintain the AP inbox, reviewing & routing invoices to the correct departments for approval Process & post invoices into the accounting system with correct coding for timely and accurate accounting Coordinate payment approvals by preparing proposals, obtaining CEO/CFO signatures, and processing outgoing checks Communicate with vendors and internal teams regarding invoice status or discrepancies Coordinate and process physician business expenses via ACH Collect and verify all pertinent vendor information, including W-9s, to ensure accurate setup in the accounting system Process patient accounting refunds Assist with annual financial statement audit File and maintain accounts payable documentation Additional Responsibilities: Performs accounts payable activities timely and accurately for Mayfield Clinic, Inc. and all other affiliated entities - Cornerstone Physicians LLC, Mayfield Cornerstone LLC, and Mayfield Education and Research Foundation. Perform daily upload/postings of online bank accounts for Mayfield Clinic, Inc., and affiliated entities. Generate and distribute monthly provider reports Collect & distribute incoming/outgoing physical mail daily, ensuring timely and accurate delivery to recipients Prepare quarterly sales tax returns Provide administrative support as needed for CFO or Controller-identified processes and projects Provide support as needed for other staff in finance and other departments.

Created: 2026-03-30