Office Administrator

Responsive Recruiter We are seeking a highly organized and proactive Office Administrator to support daily administrative and operational functions at our Lynnwood office. This role is essential in keeping our office running smoothly while maintaining strong coordination with our Vancouver headquarters. The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced, small office environment. Key Responsibilities Office Administration Manage incoming/outgoing mail, shipments, and deliveries Receive, sort, and distribute packages Submit PTO requests and administrative updates Scan and send documentation to headquarters Maintain accurate records and office communications Order office supplies and manage administrative workflows Front Desk & Office Support Greet and assist guests, vendors, and subcontractors Serve as the primary point of contact for staff support Maintain a clean, organized, and welcoming office New Hire Onboarding Assist with computer setup and system access Ensure new hires have tools, accounts, and paperwork ready Guide employees through onboarding processes Coordinate with IT and leadership Technology & IT Support Provide basic troubleshooting for computers, phones, and office tech Submit and monitor IT support requests Coordinate equipment repairs and replacements Fleet & Facilities Coordination Send reminders for vehicle maintenance and service appointments Track facility-related appointments and updates Assist with scheduling and logistics communication Errands & Operations Run local errands (bank, post office, vendors) Support document transfers between offices Assist with occasional pickups and deliveries Qualifications 2+ years of office administration or administrative support experience Strong multitasking and organizational skills Proficiency in Microsoft Office (Word, Excel, Outlook) Experience with onboarding or HR-related admin tasks preferred Basic technical troubleshooting skills Strong communication and interpersonal skills Valid driver's license with clean driving record Ability to work independently in a small office environment What Success Looks Like Smooth day-to-day office operations Well-prepared onboarding experience for new hires Timely communication and reminders to staff Reliable completion of errands and operational tasks Strong coordination between Lynnwood and Vancouver offices Work Environment This is a full-time, in-office position based in Lynnwood, WA. The role involves regular interaction with employees, visitors, and vendors, along with occasional local errands. Why Join Us? Competitive hourly pay ($25$32/hr) Opportunity to grow with an expanding team Play a key role in daily business operations Exposure to multiple areas of the business Collaborative and supportive team environment Apply Today If you're an organized, dependable professional who enjoys keeping operations running smoothly, we'd love to hear from you!

Created: 2026-03-31