Accounts Payable Specialist

Position Type: Classified Support Services Date Posted: 3/26/2026 Location: Administration Office JOB TITLE: Accounts Payable Specialist LOCATION: Administration Building WORK YEAR: 260 work days SCHEDULE: 40 hours per week, Monday - Friday, 8:00am - 4:30pm WORK STATUS: Classified Exempt REPORTS TO: Chief Financial Officer POSITION SUMMARY: Responsible for the overall accounts payable functions of the District. ESSENTIAL DUTIES AND RESPONSIBILITIES: Processes district purchase orders, places orders with vendors, and tracks the receipt of orders. Verifies invoices from suppliers with bids and purchase orders and approves bills for payment. Accurately processes payment for approved invoices, travel requests, and contract payments. Uses CDE chart of accounts to monitor the correct use of account numbers. Analyzes purchase order receipt discrepancies, including material overage/shortage, damaged material, and incorrect pricing. Determines appropriate action to be taken. Assists with the return of merchandise and secures corresponding credits. Researches issues such as discrepancies on invoices, secures substantiating documentation, and composes and prepares responses. Coordinates with vendors to answer questions and research problems as necessary regarding the payment of invoices. Maintains accurate vendor terms and records and is responsible for 1099 preparation. Ensure compliance with district policies and regulations, and auditor standards and requirements. Provides requested back up documentation during annual audit. Manages files of pending payables and an open invoice system, and reviews weekly for aging invoices that need to be paid. Monitors outstanding purchase orders for the purpose of verifying that goods have or will be received. Develops and promotes good community relations among various community and school clientele. Tracking of paper and postage usage and postage machine maintenance. Assist with conference registrations, including financial transactions for district personnel. Updates instructions in the district financial guide and participates in annual district-wide training on purchasing and accounts payable procedures. Supports and troubleshoots the purchasing and accounts payable software. Collaborates with business and finance personnel on the development of standard operating procedures. Attends trainings as requested for professional development. Performs other duties as assigned. SUPERVISORY DUTIES: None POSITION REQUIREMENTS: Required- High school diploma or general education degree (GED). Knowledge of accounting principles and practices. Knowledge of current governmental/school district accounting, purchasing and accounts payable standards Computer, Microsoft Office Suite General office equipment Effective communication skills and confidentiality Self-motivated problem solver, with the ability to create and improve existing processes Preferred Five (5) years of purchasing/accounts payable experience, preferably in the school district setting. Any equivalent combination of related experience and/or training; or equivalent combination of education and experience, may be acceptable at the discretion of the Chief Financial Officer. Specialized business classes beyond high school Experience with financial software platforms Bilingual Spanish/English desirable GENERAL EXPECTATIONS: Is flexible and adaptable to change Ability to work collaboratively with supervisors, co-workers, and other departments Maintains a positive attitude and provides excellent customer service Observes all district policies and procedures Supports the Sheridan School District Strategic Plan ESSENTIAL PHYSICAL REQUIREMENTS: The usual and customary methods of performing the job's functions required the following physical demands: some lifting up to 50 pounds, carrying, pushing, and/or pulling: and significant fine finger dexterity. Generally, the job requires sitting, walking, and standing. This job is performed in a generally clean and healthy environment. CLEARANCE Must clear online Records check and FBI Fingerprint check through Colorado Bureau of Investigation. SALARY This position is classified and is an at-will position with the Sheridan School District. Salary range is 67,710-$82,117. BENEFITS Employees who are scheduled to work 30 or more hours per week are eligible to obtain district health benefits which include medical, dental, vision, life and disability insurance and supplemental benefits. Positions that qualify for health benefits also qualify for leave which could include vacation and daily leave to be determined by the position and number of days assigned. Sheridan School District No. 2 is a public employer and participates in the Colorado Public Employees' Retirement Association (PERA). All employees are required by state statute to contribute 11% of salary on a pre-tax basis to PERA and the District contributes 21.4 % in addition to employee contribution. APPLICATION INSTRUCTIONS All interested and qualified applicants must complete an online application at Incomplete applications and resumes received in lieu of applications will not be considered. Selected applicants will be contacted for an interview. This position will close once the vacancy has been filled.

Created: 2026-04-01