Accounts Payable Specialist

JOB TITLE: Accounts Payable Specialist LOCATION: Mission Viejo, CA (Onsite) PAY RANGE: $20 - $25/hr. DURATION: 6 months TOP 3 SKILLS: One to two years' experience in a customer support role, preferably within Finance, with the ability to manage Accounts Payable processing independently; clean credit history required. Experience handling electronic invoices and processing them through standard Accounts Payable workflows, including accurate data entry. Proficiency in Excel, including Pivot Table, XLOOKUP, VLOOKUP, subtotal and total calculations, and allocation of invoice amounts; experience with ERP systems like Sage Intacct is a plus. Job Description: ct as first point of contact in addressing inquiries related to Accounts Payable Respond to routine and complex inquiries from internal and external business partners; effectively position messages in a manner that is supportive of divisional and corporate strategies as necessary to ensure appropriate resolutions Utilize in-depth knowledge of policies, procedures, telephone and writing techniques. Remain current on all changes to policies and procedures to accurately and consistently respond to inquiries. Recommend and/or action updates to current policies and procedures Establish effective partnerships and working relationships with relevant business partners of all position levels to ensure timely and accurate AP processing Comply with and maintain data integrity of confidential information, security policies and procedures Support various Accounts Payable process improvement initiatives and proactively identify new opportunities that could have company-wide impacts ssist with developing and maintaining Accounts Payable process documentation Process Accounts Payable payment proposals for all payment types in accordance with department procedures and cash management guidelines Utilize various Procure-to-Pay system modules (e.g. VIM, ERS, SNC, SAP FI, Concur) and process expertise to provide exemplary levels of customer support, training and troubleshooting Distribute Accounts Payable checks in accordance with department procedures, controls and time frames Maintain Accounts Payable records/files to ensure accurate record keeping, security and confidentiality of files Job Specifications: One to two years experience working in a customer support role, preferably within the Finance organization ERP system experience preferred Moderate proficiency in Microsoft Office, particularly Excel High degree of accuracy, attention to detail and confidentiality Excellent verbal communication and listening skills Effective written communication skills including business writing, grammar, punctuation in order to correspond with a wide variety of internal and external customers Strong organizational and time management skills and ability to prioritize work and manage competing priorities in an environment with frequent interruptions Demonstrated ability to learn, support change management and assimilate new information quickly bility to work independently or as a team member bility to work any shift and overtime as needed Clean credit history as reported by credit report dditional details: Candidates Needs to have the following: Experience handling electronic invoices and processing them through a standard AP workflow, including data entry. Proficiency in Excel, including calculating subtotals and totals, allocating invoice amounts based on provided or calculated allocation percentages, and using functions such as Pivot Table, XLOOKUP, VLOOKUP, and similar tools. Sufficient experience to manage AP processing independently with minimal supervision. Clean credit check required. Experience with Sage Intacct is a plus. BENEFITS SUMMARY: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching. IND123

Created: 2026-04-01