Crew Coordinator

Crew Coordinator The Crew Coordinator is the designated contact for any crew related matters for the assigned yachts. The goal is to provide suitable qualified crew for the assigned vessels as required by the Company and in accordance with STCW95 requirements. Work as a member of the Yacht Management Team, using Company procedures and best Yacht Management practices in close cooperation with the Captains, Manager Yacht Services, Yacht Administrators and Technical Superintendents. Key duties and responsibilities include identifying, interviewing, and recommending crew members to the owner/captain, performing background, reference, security checks and/or drug and alcohol testing on prospective crewmembers, providing each crew member with a contract of employment, booking crew flights or other transportation, making wage calculations and arranging for payment of salaries, handling crew related P&I claims or other crew related insurance claims, receiving and filing crew lists, checking that the yacht is manned according to Safe Manning Document, receiving and filing crew certificates, documents and passenger lists, checking that crew certificates and documents remain valid, being part of the Emergency Response Team, verifying periodically the status of records in MMV for the assigned yachts, assisting with securing appropriate health/Personal Accident insurance for crew members, identifying and recommending crew safety weaknesses and assisting master with training proposals, assisting the Technical Superintendents and Yacht Administrators in providing Logistical Support, advising and assisting the Master in obtaining endorsements and required crew certification, handling and forwarding of crew mail, assisting with any proposals for new business, undertaking any additional tasks reasonably assigned by the Manager Yacht Services, expected to travel at any time to visit an owner, his representative, a yacht or any other person connected to a yacht, working with the Technical Superintendents and Yacht Administrators on the induction of new Captain's and new yachts into the fleet. Job essential functions include organized and disciplined, efficient in keeping strict control on date validity and deadlines in view of all crewing matters, good communication skills, allowing an efficient contact with the Captains of the managed yachts, knowledge of Maritime Labor Convention 2006 (MLC), general knowledge of maritime regulations, International Safety Management Code, and STCW 95 (as amended in 2010) crew training and certification requirements, fluency in English, the ability to speak a second language is a plus, computer literate; proficient with MS Word, Excel and Outlook. Two years of experience in crew administration, preferably in the maritime or yachting sector. Bachelor's degree in administration, or a related field preferred. Relevant work experience may be substituted for educational experience. Work environment is conducted most often indoors in an air conditioned, illuminated office environment and periodically outdoors inspecting boats, meeting with yacht captains, and crew aboard vessels, at ports, and on floating barges. Local, national and international travel is occasionally required ranging from day to week-long trips. Ability and willingness to travel internationally to attend boat shows, visit yacht owners, captains and yachts and attend other yacht industry or company events as necessary. Utilization of standard office equipment is used in the working environment. Motor skills and senses needed to carry out duties include talking, listening, typing, writing, visual inspection of documents and spaces. Light lifting, pushing, walking, climbing ladders and stairs on boats and climbing into small spaces.

Created: 2026-04-01