Project Coordinator

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:100% employee-owned with 40+ years of industry historyA Top 5 Systems Integrator GiantENR Top 500 Firm We have a Project Coordinator opportunity in our Chesterfield, MO office. This person will assist Wunderlich-Malec Project Managers in achieving the overall strategic objectives of the projects and work assigned. The primary areas of responsibility assigned to the Project Coordinator are project management, project accounting and project delivery. This would include working with numerous resources to properly source various project types, materials, or equipment. These items will typically range from manufacturing to automation equipment and installation services.Project ResponsibilitiesSupport project managers with daily, weekly, monthly tasks as neededMeeting management:Agendas, minutes, action item logs, communication follow upProject schedule managementReporting, status updatesAction items, punch listing3 week look ahead managementDocument managementCreating project documentation structure and maintaining access, version control, proper filingSubmittal managementTransmittalsMonthly client reportsProject review board reportsFinancial managementStatus updates, forecast support, and cost reportingCreating Purchase Orders and Processing InvoicesAccounts payable supportSubcontract setup, invoicing, paymentsExpense report supportProject setupsPersonnel logistics supportHousing issues, travel support, deliveriesAssisting project team with editing documents such as project scopes of work, spreadsheets, budgets, etc.General administration such as paperwork, copying, printing, office supplies, PPE, and using a computerFollow-up with vendors for project statusOffice Responsibilities for Westminster, CO LocationOffice managementSupplies, snacks, plant maintenance, mail, deliveries, misc. errands,Office housekeeping and maintenance issues liaison with landlordTimesheet management for BU81 teamNew hire on-boarding supportProvide general support to visitors, meetingsTownhall logisticsEnsure filing systems are maintained and currentAssist with setting up and supporting trade showsAssist Business Development Manager with marketing and sales pursuitsMaintain a safe and secure working environmentSupport budgeting and bookkeeping proceduresEducationHigh school diploma or GED required with five or more years of administrative support experienceAssociates/Bachelors Degree in Administration or Finance is preferred SkillsExperience with Microsoft Office Suite requiredDetail oriented with strong verbal and written communication skillsTime management skills and ability to multi-task and prioritize workStrong organizational skillsPhysical Demands of Position Seeing, color perception, hearing, clear speech, and dexterity in hands.Working Environment Standard office environment, frequent use of personal computer, copy machines and phones.*Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance.Wunderlich-Malec is proud to offer a comprehensive employee-owner benefit package. Full-time employees may be eligible for the following benefits: Medical • Dental • Vision • Basic and Supplemental Life and AD&D • Long Term Disability • Voluntary Short Term Disability • Healthcare & Dependent Care Flexible Spending Accounts • Health Savings Account • Paid Time Off (PTO) • Paid Holidays • Tuition Reimbursement • Referral Bonus Program • 401(k)/Profit Sharing • 100% ESOP (Employee Stock Ownership Plan) • Employee Assistance Program • Will Preparation Resources • Worldwide Travel Assistance#LI-HYBRID #LI-WM1 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Created: 2026-04-02