Accounts Payable Specialist

Job SummaryThe Accounts Payable Specialist is responsible for managing accounts payable functions for construction projects in a fully on-site, contract role. This position ensures timely and accurate processing of invoices, subcontractor payments, and compliance documentation while supporting accounting and project teams in a fast-paced construction environment.Key Responsibilities Process high-volume accounts payable for construction-related vendors, suppliers, and subcontractors. Match invoices to purchase orders, contracts, and job cost codes to ensure accurate allocation. Review and process subcontractor pay applications, lien releases, and required compliance documentation prior to payment. Verify and maintain insurance certificates, contractor licenses, and construction compliance documents. Perform vendor statement reconciliations and resolve invoice discrepancies in a timely manner. Prepare and process weekly and monthly check runs and electronic payments. Maintain organized, audit-ready accounts payable files and documentation. Communicate with vendors, subcontractors, and internal project teams to resolve payment and documentation issues. Support month-end close activities related to accounts payable. Ensure adherence to company policies, internal controls, and construction industry regulations.Qualifications High school diploma or equivalent required; Associate's degree in Accounting or related field preferred. 2+ years of accounts payable experience, preferably in construction or job-cost accounting. Experience with construction accounting systems (e.g., QuickBooks, Sage, Viewpoint, or similar). Strong understanding of subcontractor payments, lien waivers, and job costing. Proficiency in Microsoft Office, especially Excel. Excellent attention to detail, organization, and time management skills. Ability to succeed in a contract, deadline-driven, on-site environment. Strong communication and professionalism.Preferred Skills Experience working on multiple construction projects simultaneously. Familiarity with Notice to Owner, lien releases, and insurance tracking. Experience supporting audits or financial reviews.Pay Range $22 - $26 based on experienceContract Details Contract position with defined duration (length to be determined). Fully on-site role at the construction office or project location. Schedule and contract terms determined by company needs.Work Environment Fast-paced construction accounting environment requiring close collaboration with project and accounting teams.

Created: 2026-04-02