Special Education Clerk

Primary Function: Support the special education program by managing special education compliance requirements. This includes updating databases, filing and uploading documents, and communicating with parents and staff.Essential Functions: Schedule IEP meetings Provide IEP notifications of IEP meetings and/or special education assessment plans to all required parties in a timely manner. Maintain and review the scheduled IEP meetings with the special education team on a monthly basis. Ensure all IEP communication is updated on the Wellignet system Alphabetize and file documents and reports. Communicate with outside contractors as needed. Assist parents with the proper completion of forms and maintain student records. Communicate with the appropriate school staff regarding IEP meeting attendance requirements and request substitute coverage if necessary Track expenses for the program. Compile receipts for grant expenditures. Maintain an inventory of special education resources, including assistive technology, assessments, reference books, etc. Assist in compiling necessary documents for the school's special education DVR (District Validation Review), charter review/renewal/visit, WASC accreditation Compile necessary documents for any due process cases. Communicate effectively, both orally & in writing, and in a timely and respectful manner with students, parents, & other professionals routinely. Maintain confidentiality of sensitive information IEP meeting interpretation as needed Attend any/all trainings and meetings to stay current on expectations, policies, and procedures. Participate professionally in scheduled meetings and trainings Model professional behaviors and ethical standards when dealing with students, parents, peers, and the broader community. Maintain reliable, consistent attendance and punctuality.Other Functions: Perform other duties as assigned. Assist in other school programs when necessary. Knowledge of: Excellent communication skills, both verbal and written; Excellent interpersonal skills and a collaborative work style; Communicating policies and procedures; Implementing best practices; Professional skills for collaboration and teamwork with other professionals; Record keeping and filing techniques; using basic office equipment; proficiency in Microsoft suite.Ability to: Communicate effectively both verbally and in writing with all stakeholders; Work collaboratively and professionally with the Larchmont Schools team; Follow instructions from supervisor; Ability to multitask; Meet schedules and timelines; Maintain records, logs, and files; Use modern technology for various responsibilities; Take direction, collaborate, and critically think through problems and propose solutions to supervisor; Understand and carry out oral and written instructions.Physical Requirements: Continual speaking; frequent sitting, reaching, walking, bending, grasping, and pinching; occasional lifting and carrying, squatting, twisting, and kneeling.Environment:Office environment, subject to constant interruptions and noise; Workstation open to the public; Frequent use of computer screen; Uneven surfaces, noise, quick work pace; Occasionally involves working outdoors and exposure to inclement weather; Infrequently involves exposure to traffic congestion; May rarely involve exposure to biohazardous waste.Other Requirements: Support the Mission and Vision of the School; exercise good judgment and moral character; fingerprint clearance & TB test clearance. Larchmont Schools has the right to revise this job description at any time. Larchmont Schools is an EQUAL OPPORTUNITY EMPLOYER.Minimum Qualifications: (*) High School Diploma (*) Two years of related experience and/or training (*) TB Test clearance & DOJ fingerprint clearance(*) Highly organized, ability to work with multiple databases(*) A demonstrated commitment to strong customer service, high professional ethical standards, and a diverse workplace(*) Bilingual in Spanish or Korean (preferred)

Created: 2026-04-02