Academic Operations Specialist

Job Description: POSITION SUMMARY: The Academic Operations Specialist provides operational and administrative support to two or more major academic departments. This role supports day-to-day academic operations by managing projects across multiple programs, coordinating with campus partners, and improving processes to ensure efficient and effective department operations. The position serves as a primary point of contact for core and adjunct faculty, teaching assistants (TAs), and research assistants (RAs).This role requires flexibility to support departmental priorities, including occasional evenings and weekends.ESSENTIAL DUTIES AND RESPONSIBILITIESProvide operational support for academic retreats, weekend intensives, and capstone projectsPlan, coordinate, and support academic events, conferences, workshops, and meetingsServe as a primary point of contact for department chairs regarding logistics and operational needsCoordinate logistics and travel for core facultySupport faculty technology needs and coordinate training or technical assistance as neededCollaborate with campus departments to support academic operations and initiativesProcess check requests and reconcile Emburse credit card transactionsEnter and maintain course and section data in ColleagueCoordinate the hiring and onboarding of teaching assistants and research assistantsReview and approve teaching assistant and research assistant timecardsHire, train, and supervise student workers supporting academic programs and eventsMaintain program SharePoint pages and program manualsHandle confidential information with discretionPerform other related duties as assignedRequirements: REQUIRED QUALIFICATIONS AND/OR EXPERIENCEStrong organizational and time management skills with the ability to manage multiple prioritiesExcellent written, verbal, and interpersonal communication skillsHigh attention to detail and follow-throughAbility to work independently and collaboratively in a team environmentStrong problem-solving skills and sound judgmentAdaptable and flexible in a fast-paced academic environmentproficiency with Microsoft Office and ability to learn new systems quicklyMINIMUM QUALIFICATIONSBachelor's degree or equivalent combination of education and experienceMinimum of four years of administrative, operations, or academic support experienceExperience working with multiple stakeholders in a complex organizationProficiency in Microsoft Office and Adobe applicationsENVIRONMENTAL DEMANDSThis role is hybrid, with an expectation to be onsite 1-2 days per week for regular collaboration and in-person interaction. Additional onsite work may be required based on operational needs and management approval.PHYSICAL ABILITIESFrequent sitting and keyboard use. Occasional lifting of up to 25 lbs., bending, and reaching.LOCATIONThis role is hybrid, with an expectation to be on campus 1-2 days per week.Additional Information: WAGES AND BENEFITS$70,304 to $75,000NOTES TO CANDIDATEWorking Conditions Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.Background Check Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.Visa Sponsorship Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.Relocation Assistance This position is not eligible for relocation assistance.EQUAL EMPLOYMENT OPPORTUNITY POLICYAt the California Institute of Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and belonging, guided by our Seven Commitments. We value the diverse experiences, perspectives, and identities within our community and strive to create and maintain environments that are inclusive, equitable, accessible, and welcoming for all.As an Equal Opportunity Employer we are committed to providing an open, fair, and non-discriminatory environment for all individuals, in accordance with all applicable federal, state, and local laws. This commitment extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and conditions of employment.CIIS actively seeks to recruit and retain individuals who bring a broad range of cultural backgrounds, languages, and life experiences that enhance our institutional mission and values.Application Instructions: [ADD IF APPLICABLE and alter as needed per HR agreement]Screening begins immediately and will continue until the position is filled. Using the Apply Now link, please submit a Resume and Cover Letter online. For Further Inquiries, please e-mail : California Institute of Integral Studies

Created: 2026-04-02