Accounts Payable Coordinator I

Responsibilities:Prepare and process invoice journals dailyPrepare and process purchase orders (PO) for selected Museum departmentsPreparing purchase orders for approvalAcknowledging receipt of goods and services in the accounting systemSubmitting invoices timely for paymentReview and validate weekly purchase order (PO) invoices for paymentGenerate purchase orders for approval, receive and invoice the PO upon requestMonitor Accounts Payable email addresses daily for incoming invoices and statements Respond timely to invoice inquiries from departments and vendorsLiaison between operating departments and accountingPreparing expense reports for supported departmentsScan all manual payments for Wires, ACHs and Credit CardsScan all incoming invoices to the Accounts Payable Scan folderScan W-9 Forms to foldersOpen mail and distribute to appropriate departmentsBackup expense report reviewBackup for insurance renewal data and claimsPerform other duties as assignedSkills, Knowledge and Abilities:Familiarity with Microsoft Office productsStrong organizational skills, accuracy and attention to details is criticalExcellent communication skills, detail oriented, critical thinker and able to multitaskAble to work independently to meet deadlinesEducation and Experience:Degree or coursework in accountingAt least two years in accounts payable or general accounting experience, including journal entries through general ledger (non-profit experience preferred)Experience with Microsoft Dynamics AX or D365 is a plusWork Location Expectation:Hybrid work available after 90 day probation period. Long term, 1-2 days on-site per week. About the MFAHThe MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings, a sculpture garden, two art schools, three eateries and two house museums for decorative arts. The encyclopedic collection numbers more than 70,000 works of art in a wide range of media.As an employer, MFAH offers a supportive, collegial and inclusive work environment and a competitive benefits package.Position Available:Title: Accounts Payable Coordinator IClassification: Non Exempt - HourlySchedule: 35-hour work week - 9 am to 5 pmPay Rate: Please see "Compensation" belowWork Location: Museum of Fine Arts, HoustonWorking Conditions and Physical DemandsWork will primarily be performed in an office environment. Work will involve extended sitting, and extensive computer use. With or without reasonable accommodation, the individual selected must have the capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include:Must undergo and meet company standards for background and reference checks.Required ability to handle multiple tasks concurrently.Extensive computer usage.Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others.Frequent sitting, which may be required for extended periods of time.Good vision or corrected by use of glasses and/or contacts for reading and viewing abilities.Equal Opportunities for AllThe Museum of Fine Arts, Houston (MFAH) is committed to attracting and retaining talented individuals who can contribute meaningfully to our mission and organizational excellence. We welcome all applicants whose skills, experience, and perspectives prepare them to succeed in this role and support the Museum's work in serving a broad public.MFAH is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, and without regard to any characteristic protected by applicable federal, state, or local law. We are committed to fair and consistent employment practices and to maintaining a professional, respectful workplace for all employees.We recognize that no candidate meets every qualification listed in a job description. If your background and experience align with many of the responsibilities and requirements of this position, we encourage you to apply.MFAH is committed to ensuring equal access to employment opportunities. Qualified individuals with disabilities may request reasonable accommodations to participate in the application process, interview process, perform essential job functions, and access the benefits and all other privileges of employment. Requests for reasonable accommodation may be directed to the Human Resources Department at HR@Benefits:The Museum of Fine Arts, Houston, offers an excellent benefits package that includes:Medical Insurance: Employee and dependent coverage through a choice of managed health care programsDental Insurance: Employee and dependent coverage through two plan choicesVision Insurance: Employee and dependent coverage through a vision programGroup health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role.Life Insurance & AD&D: Employee coverage at no cost to the employeeLong Term Disability: Employee coverage at no cost to the employeeThe MFAH provides a generous schedule for time off under the following benefit categories:Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours workedReserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 daysHolidays - Full-time employees receive eleven paid holidays per yearVolunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer.Other BenefitsStaff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. (We also recognize prior nonprofit service which will provide for an accelerated employer match!)Roth IRA also available!MFAH Membership - Staff receive a free Family-level membershipDiscounts - Staff receive discounts on purchases at the Museum shop and all on campus eateries and courses for you or your family at the Glassell School of Art.Metro commuter subsidy available upon requestCompensation:Salary will be commensurate with the applicant's experience and the needs and requirements expressed in the job description. The MFAH has set the pay range for this job and level as a general guideline and not a guarantee of the compensation amount or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, the needs and requirements expressed in the job description, as well as internal equity, and alignment with market data, and any related regulations or other laws.Application ProcedureQualified applicants should apply online, which will be the most effective way to ensure consideration. Application materials should include:Cover letterResumeIf you prefer, a list of references will be accepted but not required at this early stage in the process. Applications or letters of interest sent via mail, fax, or direct email to a staff member will not ensure consideration. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Created: 2026-04-02