Accounts Payable Specialist

Accounts Payable SpecialistWhat You Will Be DoingReporting to the Controller, the Accounts Payable Specialist is responsible for full cycle accounts payable support for both operating and project-related expenses. This position also assists with project setup and maintenance within the time entry and billing system.Key Responsibilities-Accounts PayableProcess invoices, vouchers and payments for operating and project-related expensesSet up vendors and verify all proper documentation is received and regularlyCode entries to the appropriate general ledger account(s)Process credit card charges and mange paymentsCommunicate and coordinate with Procurement department and other managers for proper approval of invoicesMaintain list of recurring and various critical payments to ensure timely paymentsProcess employee expensesProcess weekly check/ACH run and prepare checks for mailing and distributionUpload ACH and positive pay files to banking portalsPrepare 1099s-Other AreasHelp develop and maintain efficient processes for paper-less initiativesSet up new projectsUpload client invoices to online portals such as CoupaServe as backup support for time entry review for payrollThe Ideal BackgroundExperience in an Accounting Department of a project-based company (engineering, construction, architecture, design, etc.)Possess an attention to detail and ability to be consistently accurateAble to self-review workMust enjoy working with people and maintaining healthy working relationshipsBe a "lifelong learner" and interested in continuous improvement

Created: 2026-04-02