Career Development Coordinator

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Job Category:Academic StaffEmployment Type:RegularJob Profile:Career Development CoordinatorJob Summary:The Career Development Coordinator is a new position that plays a central role in launching and operating the new Baumann Family SuccessWorks Gateway space in soon-to-be opened Levy Hall - a high traffic, high energy space - and will serve as a welcoming first point of contact for students and a key partner to academic departments housed in the building. This position blends student staff supervision, quick-question career advising, collaborative programming, and site and space coordination to support the career development needs of L&S students. The core function of this role is helping direct questions to the right place: the coordinator will field student and departmental inquiries and offer warm referrals to SuccessWorks colleagues or campus services. Working closely with colleagues across SuccessWorks, the Coordinator helps maintain an engaging, well-run student space; contributes to the creation of career content and events; and strengthens relationships with departmental advisors and campus partners to ensure students receive timely, high-quality support.Primary Duties: Student Staff Coordination: In partnership with Associate Director of Career Advising & Communities, hire and train peer advisor staff, coordinate schedules, provide day-to-day supervision, and evaluate performance.Career & Internship Advising: Advise undergraduate, graduate students, and recent alumni with quick questions on career topics related to L&S students looking to break into fields in any field of interest, and seek growth in learning about students' varied identities and backgrounds, learning, and communication stylesSite & Space Coordination: Oversees daily operations of the SuccessWorks Gateway space in Levy Hall, ensuring it remains a welcoming, functional, and well-maintained hub for student engagement. This includes serving as the primary liaison with the building manager and campus partners; monitoring and maintaining space readiness; tracking inventory and ordering supplies; and addressing facility needs as they arise. The coordinator ensures appropriate staffing coverage during business hours, supports student staff working in the space, and helps shape processes and protocols for a high-traffic, front-facing environment where students and guests may seek both career-related and general campus assistancePartnership Development: In partnership with the Associate Director of College Partnerships, serve as a point of contact between SuccessWorks and the academic departments in Levy Hall by building relationships with departmental advisors and frontline staff. Stay informed about each department's student needs, career questions, and existing career related programs. Represent SuccessWorks' services and resources, share relevant insights with the Associate Director of College Partnerships, and help shape appropriate offers of support based on departmental priorities and past engagement.This position reports to the Associate Director of Career Advising & Communities and requires on-site work, as well as occasional evening hours based on event needs. Key Job Responsibilities:Oversees daily operations of the SuccessWorks Gateway space in Levy Hall, ensuring it remains a welcoming, functional, and well-maintained hub for student engagementEducates or advises students and recent alumni individually or in groups through various mediums about career exploration, self-assessment, skills, materials development, and career decisionsMay identify and maintain a professional network of employers or other stakeholders to facilitate career exploration and employment opportunities for studentsDevelops and delivers career development programming and resource materials across various mediums to provide education to studentsResponds to questions and provides information regarding student services, policies, procedures, and employment preparationParticipates in the campus-wide career services community, providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college/unitDepartment:College of Letters & Science, SuccessWorksSuccessWorks at the College of Letters & Science (L&S) prepares its undergraduates for life-long success through its programs, advising, and courses. SuccessWorks supports over 18,000 L&S students as they explore their interests and aspirations, engage in career exploration and development, and prepare for a career beyond UW-Madison. The SuccessWorks team is an open, highly engaged, and collaborative community. Compensation:The expected salary range for this position is $50,000 up to $63,697 (12-month). Actual pay will depend on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see Qualifications:A minimum of 1 year of professional experience (may include equivalent undergraduate or graduate level internship/practicum experience) in career services, academic advising, student services, alumni relations, human resources, recruitment, teaching, or other related fieldStrong organizational and time-management skills, including the ability to coordinate daily operations in a high-traffic environmentExperience providing student support, customer service, or advising in a higher-education or comparable settingDemonstrated ability to build effective working relationships with students, staff, and campus partnersExcellent written and verbal communication skillsDemonstrated ability to work independently, exercise sound judgment, and adapt to evolving processes and prioritiesCommitment to fostering an inclusive, welcoming environment for students and colleaguesPreferred Qualifications:Experience managing or coordinating a student-facing space, service desk, or similar operational environmentDemonstrated ability to troubleshoot operational issues and propose practical solutionsExperience working in environments with evolving structures, new initiatives, or ambiguous expectationsExperience supervising, training, or supporting student employees or early-career staffEducation:Bachelor's Degree RequiredHow to Apply:To begin the application process, click the "Apply" button.Please submit a resume and cover letter. In your cover letter, detail your experience or ability to:engage individuals via advising, mentoring, tutoring, or coaching otherscollaborate with others to work toward a common goalThe application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note, there is only one attachment field. You must upload all your documents in the attachment field.Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.Contact Information:Lauralee Wheeler, 608-262-2731, Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Created: 2026-04-02