Administrative Assistant/Sales Coordinator

Description We are looking for a detail-oriented and proactive Administrative Assistant/Sales Coordinator to join a dynamic team in the hospitality industry. This role is based in Albany, New York, and is a Contract to permanent position, offering an excellent opportunity for career growth. The position involves providing essential administrative and sales support to ensure seamless operations and exceptional client service. Responsibilities: - Provide administrative support to the Sales team, ensuring timely completion of tasks and efficient coordination. - Manage the entry and upkeep of client information, leads, and accounts in relevant systems. - Assist in preparing proposals, contracts, and other sales-related documentation. - Coordinate client communications, including follow-ups, confirmations, and scheduling site visits or meetings. - Organize calendars, schedule appointments, and coordinate travel arrangements for the Sales team. - Maintain accurate data entry, reporting, and document management practices. - Prepare presentations, reports, and correspondence to support sales initiatives. - Offer assistance with event-related coordination, including timelines, group bookings, and post-event documentation. - Act as a liaison between departments such as Events, Catering, and Operations to support sales and event activities. - Maintain organized digital and physical filing systems for seamless workflow. Requirements - At least 2 years of experience in an administrative, sales support, or similar role. - Previous experience in hospitality, events, or customer-facing environments is preferred. - Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. - Strong organizational skills and the ability to manage multiple priorities effectively. - Excellent written and verbal communication skills. - Meticulous attention to detail for accurate data entry and documentation. - Detail-oriented approach with a service-oriented mindset. - Familiarity with CRM systems or sales software is a plus. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (and Privacy Notice (.

Created: 2026-04-02