Benefits Specialist (Wellness)

Benefits Specialist (Wellness) JOB STATUS: OPEN POSTING DATE: 03/25/2026 CLOSING DATE: 04/08/2026 04:00 PM POSTING NUMBER: 052441 LOCATION: Admin Human Resources - 726 POSITION TITLE: Benefits Specialist (Wellness) JOB DESCRIPTION: Support the day-to-day administration of the district's employee benefits and wellness programs by providing customer service to employees, maintaining accurate records, and ensuring timely and compliant processing of benefits-related transactions. DUTIES and RESPONSIBILITIES: * Assist with administering employee benefits programs such as group health, dental, life, disability, and medical reimbursement plans. * Respond to employee benefit inquiries and concerns by phone, email, and in person, ensuring timely, accurate, and courteous resolution; refer complex or policy-related matters to the Benefits Coordinator as appropriate. * Conduct benefits orientation meetings and assist new employees with enrollment. * Assist with the annual enrollment process, including preparation and review of enrollments. * Process mid-year benefit changes in accordance with established guidelines and timelines. * Process employment separation forms to ensure accurate insurance end dates and premium deductions. * Maintain employee benefits records and databases, ensuring accuracy and completeness of all information. * Complete and submit employer statements for disability and life insurance claims. * Provide assistance to employees regarding retirement programs, including TRS and voluntary savings plans (403(b) and 457), in accordance with established procedures. * Monitor disability insurance premium waivers to ensure timely payroll adjustments. * Respond to and monitor National Medical Support Notices to ensure compliance. * Coordinate and administer the district's employee wellness program, including activities and initiatives that support employee health and engagement. * Build and maintain relationships with wellness vendors. * Collaborate with vendors to develop and distribute wellness communications and program materials. * Compile and track wellness program data and participation, ensuring accuracy and providing input for program improvements. * Plan, organize, and execute employee health fairs and screening events, including coordinating logistics, communications, and vendor participation, in alignment with departmental expectations. * Maintain records related to the wellness program budget, including tracking expenditures and supporting reconciliation processes. * Coordinate procurement of wellness supplies, including incentives, promotional items, and event materials. * Maintain employee service pin eligibility records and coordinate annual distribution to campuses and departments. * Coordinate ordering and distribution of retirement plaques to ensure timely delivery. * Plan and coordinate administrative retirement and service pin recognition events, including logistics, communication, and event preparation. * Assist with the development and distribution of benefits and wellness communications. * Maintain Human Resources website content related to benefits and wellness programs, as assigned. * Document and maintain procedures for assigned responsibilities. * Compile, maintain, and file reports, records, and other required documentation. * Serve as a member of the Employee Benefits Committee. * Assist with new hire processing. * Maintain confidentiality of information. * Follow district safety protocols and emergency procedures. * Maintain regular attendance. * Perform other duties as assigned. EXPERIENCE: * Experience in benefits administration, insurance, human resources, or a closely related field QUALIFICATIONS: Education/Certification: * Bachelor's degree Special Knowledge/Skills: * Working knowledge of employee benefits programs and applicable federal and state laws, including but not limited to ACA, COBRA, FMLA, HIPAA, and IRC Section 125 * Ability to interpret, present, and disseminate benefits information to individuals and groups * Ability to manage multiple priorities and projects while meeting deadlines and maintaining accuracy * Ability to exhibit initiative and work both independently and collaboratively * Strong communication and interpersonal skills, both written and verbal * Strong organizational, analytical, and problem-solving skills * Proficiency with HRIS systems and benefits databases, and with Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides) CONTACT INFORMATION: MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: * Tools/Equipment Used: Standard office equipment, including computer and peripherals * Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting * Motion: Frequent repetitive hand motions including keyboarding and use of mouse; occasional reaching * Lifting: Occasional light lifting and carrying (less than 15 pounds) * Environment: Work is performed in an office setting; may work prolonged or irregular hours; occasional districtwide and statewide travel * Mental Demands: Maintain emotional control under stress; work with frequent interruptions APPLY TO: To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. For questions, contact Olivia Galeano at ogaleano@ SALARY: PAY GRADE: AB-2 - Minimum pro-rated salary - $64,344 DAYS: 226

Created: 2026-04-02