Vice President of Administration

Job DescriptionWe are a private equity-backed real estate services platform focused on consolidating and scaling a network of high-performing, transaction-oriented businesses. With a disciplined acquisition strategy and a focus on operational execution, we are building an integrated platform that prioritizes financial rigor, talent-driven growth, and long-term value creation. The company is entering a significant growth phase and seeks a finance executive capable of building institutional-grade infrastructure from the ground up.The Vice President of Administration will serve as the senior administrative executive of the operating company, assuming full responsibility for human resources (HR), operations & corresponding technology, compliance, licensing, benefits, training, and post-acquisition integration.This is a high-impact, hands-on leadership role, ideally suited for a candidate with a well-rounded HR and operations background supporting transaction-driven, service-based businesses with a mixed talent pool of 1099 independent contractors (IC's) and W-2 employees (W2's).The position requires a people-first mindset, the ability to operate independently, implement scalable processes, and maintain precision in a lean environment. As the business scales, this role will be central to ensuring a thriving company culture, and maintaining a healthy, sustainable organization with high retention.Key Responsibilities:1. Human ResourcesReview administrative, operational, and compliance functions of acquisition targets; recommend and implement standard operating procedures (SOPs) aligned with company goals and objectivesOversee all employee records from post-acquisition through onboarding; centralize employee records in secure HRIS or filing systemStandardize employee/1099 related documentation, including, but not limited to: IC Agreement, IC Policy Manual, IC Offer Letter template, Employee Offer Letter template, Employee Policy Manual, Intellectual Property (IP), Confidentiality Agreement (CA), and MA Agreement (MA)Collaborate with SVP of Corporate Development to create a best-in-class onboarding program to ensure a seamless integration of staff, individual brokers, teams of brokers, and M&A acquisition targets that includes: 1st week training program, appropriate paperwork, I9 verification, IT & systems set-up, initial platform training, website bio collection, press release coordination, welcome box with branded swag, and 30/60/90 day milestones with regular check-insAlong with the SVP of Corporate Development, create ideal organizational structure, job descriptions, and hiring plan to create leverage necessary to support additional acquisitions effectively2. Compensation, Benefits, & Performance ManagementCollaborate with VP of Finance on internal controls with payroll/HRIS programsImplement ICHRA-based healthcare support model from initial discoverDevelop and implement a performance management framework for broker administration and operation staff membersStructure compensation frameworks that support profitability, retention, and growth in consultation with CEO, SVP of Corporate Development, and VP of Finance3. Compliance & ITConduct classification audit (W2 vs. 1099) across all staff and contractors to mitigate riskReview Broker-of-Record (BOR) information across entities, and establish SOPs for onboarding, managing, and auditing existing BOR relationshipsEstablish SOPs related to broker licensure, and create a thorough compliance calendar with all associated continuing education (CE), license renewals, entities, and other filing dates across all jurisdictionsCollaborate with SVP of Corporate Development to determine ideal structure for company intranet/client portal, from sourcing bids from IT vendors through testing, implementation, and internal trainingConduct an IT security review, and establish SOPs and policies for passwords/password managers, device compliance, two-factor authentication (2FA), & shared credentialsProvide training to Regional Managing Directors (RMDs) and Staff on new HR and compliance policies4. Team Development & Vendor OversightPersonally manage all administration and operations functions in the early phaseOversee and streamline operational vendors to unified terms where possible (IT,HR,Facilities Management (FM)Build internal capacity over time as complexity and transaction volume increaseRequirementsQualificationsExperienceMinimum of 8 years of blended Operations & Human Resources experience, with at least 2-4 years in a leadership roleProven track record working with blended W2 & IC workforce, ideally working with teams in multiple states & regionsDirect experience integrating acquisitions into a centralized operationIndustry BackgroundPreference for experience in real estate services or similarly structured, transaction-heavy, service-oriented businessesTechnical Skills, Education, & CertificationsComprehensive understanding of standard Labor & Employment practices related to hiring, performance management, and firingTechnologically savvy with experience using/administering systems such as Applicant Tracking Systems (ATS), Client Relationship Management systems (CRMs), Human Capital Management or Human Resource Information Systems (HCM or HRIS)BS or MS in Organizational Development, Human Resources Management, Business Administration, or SHRM certification preferred but not requiredCompensation Overview Base Salary: $125,000Annual Bonus: Discretionary, based on individual and company performanceBenefits:Comprehensive health insurancePaid time off and observed holidaysCompensation may be higher for a candidate with the requisite experience and qualifications.

Created: 2026-04-02