Talent Acquisition Operations Specialist

3609 Ocean Ranch Blvd Ste 160, Oceanside CA 92056-2696, United States Talent Acquisition Operations Specialist About KBS Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals-including industrial and logistics, financial services, technology, retail, healthcare, manufacturing, and more -maintain clean, efficient and welcoming spaces that support their operations. As we continue to grow, we're looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service. If this sounds like you, then why wait, APPLY TODAY! Position Summary The Talent Acquisition Operations Specialist is responsible for supporting the Talent Acquisition team's operational excellence. This role plays a critical part in maintaining the Paradox applicant tracking system (ATS), optimizing workflows, and ensuring a seamless candidate and recruiter experience. Essential Duties and Responsibilities Job responsibilities include but are not limited to: * Support day-to-day operations of Paradox ATS * Troubleshoot system issues and escalate technical concerns as needed * Support High Volume Client Transitions * Ensure data accuracy, compliance and proper system configuration * Assist with integration between ATS, HRIS, and job boards * Monitor job and candidate funnels to ensure process consistency * Distribute and support recruiting reports and dashboards * Audit data for job requisitions compliance and process adherence * Support interview scheduling automation and candidate communications * Support tracking of vendor SLAs and reporting accuracy * Identify inefficiencies in hiring workflows and recommend improvements * Assist with system updates enhancements and new feature rollouts * Support audit preparation and reporting as required Additional Duties and Responsibilities Additional duties at the request of Management. Knowledge, Skills and Competencies Knowledge: * Working knowledge of recruitment and hiring compliance requirements * Applicant tracking systems * Fair employment and other Federal, State and Local employment laws * Human Resources practices Skills: * Strong interpersonal skills * Exemplary written and oral communication * Ability to manage varying priorities * Organizational skills * Ability to work with all levels of management Competencies: * Systems thinker with operational mindset * Process-oriented and analytical * Customer-service focused * Proactive problem solver * Highly organized with strong follow-through Educational Qualifications/Job Experience Requirements Experience Required: * 2+ years of experience supporting Talent Acquisition, HR Operations, or Recruiting Operations. * Hands-on experience administering an ATS (experience with Paradox strongly preferred). * Strong technical aptitude and ability to learn new systems quickly. * Advanced attention to detail and data accuracy. * Proficiency in reporting tools and spreadsheets (Excel or Google Sheets). * Strong communication and stakeholder support skills. Preferred: * Experience in high-volume or hourly hiring environments. * Experience with ATS integrations and automation workflows. * Familiarity with HRIS systems and onboarding platforms. * Experience supporting chatbot or conversational AI hiring tools. * Bilingual English/Spanish * Local to the San Diego area Education: * Bachelor's Degree in Human Resources, Business Administration, or a related field (or equivalent work experience). Working Conditions/Physical Requirements Schedule: * Regular weekly schedule; may be required to work weekends or holidays The working conditions and physical environments described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical requirements: * Extended periods of work seated at a desk; repetitive hand motions; prolonged use of computer; occasionally lift and carry up to 25 lbs. * Ability to speak clearly (use of voice) * Vision requirements include close vision, distance vision, moderate peripheral vision, depth perception and ability to adjust focus Environment: * Office environment generally mild to moderate conditions including varying temperatures and noise levels * Time constraints and related pressures to complete work are sometimes required Travel:

Created: 2026-04-02