Special Events and Sales Manager

Goldman Properties & Global Arts is seeking a detail-oriented and proactive Special Events and Sales Manager to support the planning, coordination, and execution of events within our museum venues. This role is ideal for someone with a passion for hospitality, cultural programming, and creating memorable guest experiences.The Special Events and Sales Manager will play a key role in overseeing event logistics, developing Run of Shows (ROS), preparing Banquet Event Orders (BEOs), coordinating vendors, and managing day-of event execution. The ideal candidate thrives in a fast-paced, creative environment and demonstrates strong organizational and communication skills.Become a Part of Our Story!Benefits: • Competitive pay• Dining Discounts• Life, medical, vision, and dental health insurance after 90 days & more!• Personal Time Off Benefits• OnDemand Payroll FeatureCompensation: $65k + 2% of Catering Sales Essential Functions: Assist in planning and coordinating museum events, including galas, private events, public programs, and special exhibitions.Collaborate with the Sales Department to implement event timelines, venue setups, and production schedules.Coordinate with internal teams-such as catering, marketing, curatorial, and security-to ensure all event details are fully addressed.Organize, set up, and manage event materials, signage, décor, and other event essentials.Prepare and distribute Banquet Event Orders (BEOs) to internal teams and external vendors, ensuring accuracy and alignment with event requirements.Track and communicate changes to BEOs in a timely manner to all relevant stakeholders.Support event budgeting efforts in collaboration with the Sales Department, ensuring that BEO details align with financial and experiential goals.Liaise with vendors-including caterers, audiovisual technicians, decorators, and entertainment-to confirm deliverables and timelines.Coordinate vendor schedules, including arrivals, setups, and breakdowns.Monitor vendor performance on-site, ensuring adherence to timelines and resolving any issues promptly.Provide hands-on support during event setup to ensure all components are executed according to plan. Assist in supervising event staff and volunteers, offering guidance and direction as needed.Manage event logistics, including guest registration, catering coordination, signage, and troubleshooting during live events.Support guest experience by ensuring a smooth, welcoming, and professional atmosphere throughout each event.Maintain detailed and organized event files, including BEOs, contracts, and communications.Manage event correspondence such as client and vendor confirmations, follow-ups, and logistical updates.Assist in compiling post-event reports, tracking attendance, budgets, and evaluation outcomes.Support post-event breakdown, clean-up, and inventory organization to ensure all materials are accounted for.Requirements1-2 years of experience in event production or coordination, preferably in a museum, nonprofit, or fine-art gallery setting.Familiarity with Banquet Event Orders (BEOs) and event management software (such as TripleSeat, MailChimp, Social Tables, or similar platforms).Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.Excellent communication skills, both written and verbal, with the ability to interact professionally with vendors, clients, and internal teams.High level of attention to detail and the ability to troubleshoot event issues on the fly.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).Ability to work well in a fast-paced environment, remaining calm and organized under pressure.Flexible and adaptable, with a willingness to work evening and weekend hours as needed for events.Ability to lift and carry event materials, signage, and décor (up to 25 lbs.).Ability to stand or walk for extended periods during event setups and execution.Occasional lifting, bending, and carrying of boxes and event equipment.

Created: 2026-04-02