Project Coordinator

Your RoleUse your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward. What You Will DoConsistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.Meeting coordination and conference room reservations & set-up, as needed. Attend meetings, if necessary, for taking minutes and documenting other information.Managing workload - prioritizing work and ensuring deadlines are met.Project Start-Up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbersEarly Project Phases tasks including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation (hard copy and electronic), FAST form documents, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations, sketch logs, plotting), meeting coordination and virtual meeting set-up as required, preparation of meeting agendas and meeting notes, package preparations & shipping/mailing and org charts for the team.Construction Documentation/Administration Phases tasks include file sharing, print coordination, logging RFIs & submittals, forwarding RFIs and submittals to consultants, reminding consultants to respond, QA/QC documents stamping and coordinationProject Close-Out tasks include dead filing and punch listsSupporting the Design Managers in the studio by pulling AR reports, coordination fee matrixesSpecial duties and projects, as assigned or necessary including coverage of other coordinators and front desk reception.*TO BE CONSIDERED, PLEASE SUBMIT A CURRENT COVER LETTER AND RESUME IN PDF FORMAT*Your Qualifications5+ years of experience in an administrative capacity preferably with an architecture, construction, engineering, or design firm.Bachelor's Degree preferredAbility to effectively prioritize with strong time management skills in a fast-paced environmentSuperior verbal and written communication skillsHighly organized with a strong attention to detailHigh level of professionalism and strong sense of urgencyIntermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)Proficiency in InDesign, Photoshop, and MS Project preferredAbility to work with minimal guidance; Proactive, motivated self-starterProficiency with virtual meeting platforms such as Zoom and Teams and conferencing systems - web and telephonicFlexibility and ability to handle and manage change effectively and efficiently**The hourly salary will be estimated between $32.50 - $38.50 plus bonuses and benefits and contingent on relevant experience.Life at GenslerAt Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Created: 2026-04-02